Modern IT solutions for document management divisions

With modern electronic document management, you can give full legal force to documents signed in the system with the visualization of a digital signature. The solution’s advantage is document management divisions will no longer require printing while such documents are equated to paper originals with seals and signatures. In addition, it is possible to greatly shorten the time for document approval and signing – from 2-3 weeks to 2 days, standardize processes, reduce costs for chancellery and document storage, and get rid of logistical costs for moving paper copies between territorially distributed offices

Working with outgoing documents is a common company process in both paper and electronic document management: creating the draft document, its approval and signing, registration, transfer to the counterparty, archiving, and searching on demand. But the use of the dedicated electronic system offers you many additional modern tools: automatic document registration number generation, instant task transfer to the next participant in the document flow, templates for approvement routes (with personal building and detailed history), establishing links with other documents, signing in the system itself by a digital signature (QES) while preserving the possibility of certifying a paper signature, managing methods of sending to the addressee, etc. As a result, costs for generating all outgoing documentation, in particular, for a large number of intermediate documents, are much reduced.

Our solutions provide 24/7 access to documents at all stages of their lifecycle, and also allow you to work with files both independently and with colleagues simultaneously in real-time. Edit and view documents directly in the system without the need to install additional programs, add reviews, and comment on the document. Track versions and monitor the history of changes thus will allow you to restore a lost file at any time or view the authors of changes. In addition, there is a possibility to link documents for complex work with all the required information. It is also important that you will be able to work with documents 24/7 anywhere, from any device, and support work with any file format (.docx, .xlsx, .pptx, .pdf, etc.)

Our Client Portal product makes possible the digital-only exchange of contracts and other documents with the company's counterparties. Establish a process of counterparty accreditation and pre-verification, which will allow you to minimize risks and create a registry of trusted and proven counterparties. Automate document workflow with your counterparties and exchange legally significant documents certified by the QES from anywhere in the world and from any device. The external counterparty portal account will allow users to approve, sign, and send documents, process tasks, discuss received documents, as well as manage authorized representatives and signatories. As a result, you will save time and the company money on document exchange management, reduce time on decision-making, speed-up business processes and get more partner, supplier, and client loyalty