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Modern IT solutions for document management divisions

Our solutions help in the complete automation of chancellery operation in company offices or different level state agencies, provide optimization of document workflow processes, from document registration to moving them to the archive, allow you to manage incoming and outgoing documentation effectively, and internal one too (official notes, meeting protocols, resolutions, orders, etc.)

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Modern paperless document flow

Modern paperless document flow

Provide the efficient management of document workflow and archiving, and fast and quality document processing, configure legally significance of electronic documents by digital signatures, reduce error risks, increase administrating and interaction between employees, and as a result, get the great saving of your costs and of working time of responsible on document flow persons

Legally significant document workflow

Legally significant document workflow

With modern electronic document management, you can give full legal force to documents signed in the system with the visualization of a digital signature. The solution’s advantage is document management divisions will no longer require printing while such documents are equated to paper originals with seals and signatures. In addition, it is possible to greatly shorten the time for document approval and signing - from 2-3 weeks to 2 days, standardize processes, reduce costs for chancellery and document storage, and get rid of logistical costs for moving paper copies between territorially distributed offices

Processing of incoming correspondence

Processing of incoming correspondence

Automate all your work related to the processing of incoming correspondence - letters, appeals, requests, claims, complaints, proposals, and other documents. Our solutions allow you not only to quickly and efficiently process incoming documents but also provide prompt access to them at any time and from any device. The electronic document management system makes it possible to register a document, create respective resolutions for it, and also provide monitoring of its execution, including the creation of a response. In addition, rich integration capabilities could provide automatic receipt of documents from almost any information system (e-mail, online services, sites and portals, accounting systems, and other softXspace products). After all stages of processing, the document automatically includes the 24/7 accessible archive, where it can be found using the convenient multifunctional search option.

Automation of the company’s outgoing documents

Automation of the company’s outgoing documents

Working with outgoing documents is a common company process in both paper and electronic document management: creating the draft document, its approval and signing, registration, transfer to the counterparty, archiving, and searching on demand. But the use of the dedicated electronic system offers you many additional modern tools: automatic document registration number generation, instant task transfer to the next participant in the document flow, templates for approvement routes (with personal building and detailed history), establishing links with other documents, signing in the system itself by a digital signature (QES) while preserving the possibility of certifying a paper signature, managing methods of sending to the addressee, etc. As a result, costs for generating all outgoing documentation, in particular, for a large number of intermediate documents, are much reduced.

Coordination of internal document circulation

Coordination of internal document circulation

Give all your employees the possibility to easily and quickly exchange any internal documents within the company - letters, orders, decrees, assignments, protocols, reports, explanatory and official memos, etc. Our solution is truly able to improve such interaction between colleagues and the speed of their response due to the automation of a big amount of routine work with documents - preparation, approvement, signing, registration, creation of assignments/tasks, execution and monitoring, archival storage

Team online work with documents

Team online work with documents

Our solutions provide 24/7 access to documents at all stages of their lifecycle, and also allow you to work with files both independently and with colleagues simultaneously in real-time. Edit and view documents directly in the system without the need to install additional programs, add reviews, and comment on the document. Track versions and monitor the history of changes thus will allow you to restore a lost file at any time or view the authors of changes. In addition, there is a possibility to link documents for complex work with all the required information. It is also important that you will be able to work with documents 24/7 anywhere, from any device, and support work with any file format (.docx, .xlsx, .pptx, .pdf, etc.)

Contractual activity automation

Contractual activity automation

In addition to incoming and outgoing correspondence, some companies could have a large part of their time and resources occupied by contractual document flow. Our products and solutions will help to automate the processing of contracts and various contractual documents (acts, invoices, additional agreements, etc.) in a single electronic system by attending contract from its approval and signing in electronic form with the QES to monitoring the obligation fulfillment, prolongation, and safe storage. Also, with our Client Portal product, the digital-only exchange of contracts and other documents with the company's counterparties becomes possible

Automation of interaction with counterparties

Automation of interaction with counterparties

Our Client Portal product makes possible the digital-only exchange of contracts and other documents with the company's counterparties. Establish a process of counterparty accreditation and pre-verification, which will allow you to minimize risks and create a registry of trusted and proven counterparties. Automate document workflow with your counterparties and exchange legally significant documents certified by the QES from anywhere in the world and from any device. The external counterparty portal account will allow users to approve, sign, and send documents, process tasks, discuss received documents, as well as manage authorized representatives and signatories. As a result, you will save time and the company money on document exchange management, reduce time on decision-making, speed-up business processes and get more partner, supplier, and client loyalty

Connect integrations

  • softXspace-Plattform

    softXspace-Plattform

    Mit Hilfe der Möglichkeiten der softXspace-Plattform können Sie in kurzer Zeit und mit geringem Aufwand Ihren Arbeitsalltag verändern, Prozesse automatisieren und in kurzer Zeit und mit geringen Kosten einen modernen Informationsraum schaffen. Unsere Low Code plattform Tools für die eigene Entwicklung von Geschäftsprozessen ohne Programmierung ermöglichen Ihnen die schnelle Erstellung von individuellen Formularen, Karten u.v.m., was den prozess vertragsmanagement effizienter und einfacher macht.

  • softXspace-Produktlinie

    softXspace-Produktlinie

    Sie können unsere fertigen Produkte schnell in ein Dokumenten-Workflow-System, elektronisches Vertragsmanagement, Beschaffungsmanagement, etc. integrieren. Leistungsstarke offene API (REST, SOAP, eine vollwertige CMIS-Standardimplementierung) ermöglicht Ihnen eine schnelle Integration des Produkts in den Unternehmensinformationsraum

  • Drittanbieter-Systeme

    Drittanbieter-Systeme

    Aufbau einer einheitlichen integrierten IT-Infrastruktur durch die Möglichkeit, das Produkt mit Drittsystemen zu kombinieren: ERP, ECM, DMS, interne Portale, Möglichkeit zur Integration mit Buchhaltungssystemen und CRM (Dynamics 365, SAP, Salesforce), automatisierung banken, automatisierten Banksystemen oder anderen Systemen, die Integrationsfähigkeiten unterstützen

Our products for document management divisions

  • Low-Code/No-Code платформа

    Цифрова трансформація бізнесу та автоматизація без програмування

    Details

  • PDF & Print технології

    Повноцінна робота з PDF документами та електронними рахунками

    Details

  • Документообіг для Microsoft 365

    Документообіг та автоматизація бізнес-процесів у вашому Microsoft 365

    Details

Low-Code/No-Code платформа

Цифрова трансформація бізнесу та автоматизація без програмування

Details

PDF & Print технології

Повноцінна робота з PDF документами та електронними рахунками

Details

Документообіг для Microsoft 365

Документообіг та автоматизація бізнес-процесів у вашому Microsoft 365

Details

We use only modern and proven technologies

We use only modern and proven technologies

Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore

Learn more

Why do companies trust us to solve their tasks?

  • 25+

    years of successful work on the world market of IT solutions for document management divisions

  • 50+

    satisfied clients, who use our solutions for electronic document management throughout the world

  • 60+

    successfully completed projects for the implementation of electronic document management systems and document workflow

  • 15+

    developed software products for the document management automation

  • 100+

    high-level experts

  • 360 °

    full range of services, starting from examination and creation of business requirements to implementation and support

Our clients

KERNEL | Case Studies | soft Xpansion
KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Metinvest | Case Studies | soft Xpansion
Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

Raiffeisen Bank | Case Studies | soft Xpansion
Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Nurbank | Case Studies | soft Xpansion
Nurbank

One of the leading banks in the Republic of Kazakhstan

Naftogaz Digital Technologies | Case Studies | soft Xpansion
Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Cyber Police Department of the National Police of Ukraine | Case Studies | soft Xpansion
Cyber Police Department of the National Police of Ukraine

Implementation of state policy in the field of combating cybercrime

RISOIL S.A. | Case Studies | soft Xpansion
RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

ING Bank | Case Studies | soft Xpansion
ING Bank

Among top 3 banks servicing international clients in Ukraine

Piraeus Bank | Case Studies | soft Xpansion
Piraeus Bank

The largest Greek bank and the company in the country

Eastern Europe Foundation | Case Studies | soft Xpansion
Eastern Europe Foundation

Charitable non-profit Ukrainian organization

Energodar City Council | Case Studies | soft Xpansion
Energodar City Council

Local self-government body

Ministry of Digital Transformation of Ukraine | Case Studies | soft Xpansion
Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

ArcelorMittal | Case Studies | soft Xpansion
ArcelorMittal

World’s leading steel company

ProCredit Bank | Case Studies | soft Xpansion
ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

UKRSIBBANK | Case Studies | soft Xpansion
UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

Kryvyi Rih City Council | Case Studies | soft Xpansion
Kryvyi Rih City Council

Local self-government body

Pivdenny Bank | Case Studies | soft Xpansion
Pivdenny Bank

One of the largest commercial banks with Ukrainian capital operating on the domestic financial market

Bank Portal | Case Studies | soft Xpansion
Bank Portal

Modern universal bank

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What’s new?

  • Automatisierung und Zentralisierung von Bankprozessen

    Februar, 2025

    Optimieren Sie Ihre Bankgeschäfte mit Low-Code/No-Code-Lösungen von Soft Xpansion. Verwalten Sie Dokumente, automatisieren Sie Kreditprozesse, optimieren Sie Vorstandssitzungen und zentralisieren Sie die Datenhaltung mit den Modulen eArchive und Back Office.

    Weiterlesen

  • Elektronische Dokumentenverwaltung auf einer modernen Low-Code/No-Code-Plattform

    Januar, 2025

    Low-Code/No-Code-Plattform für die Automatisierung von Unternehmensprozessen, die Lösungen wie Vertragsmanagement, Dokumentenmanagement, zentrales elektronisches Archiv, B2B-Zusammenarbeit und Integration mit CRM, ERP und anderen Diensten bietet.

    Weiterlesen

  • Dokumenten- und Prozessautomatisierung für die Microsoft 365 Plattform

    Dezember, 2024

    softXspace365 bietet eine umfassende Lösung für die Automatisierung von Geschäftsprozessen innerhalb von Microsoft 365. Zu den Funktionen gehören ein digitaler Arbeitsbereich, no-code Prozessautomatisierung, Dokumentenmanagement mit Vorlagen und Archivierung, Aufgabenverfolgung und nahtlose Integration mit Tools wie DocuSign.

    Weiterlesen

Automatisierung und Zentralisierung von Bankprozessen

Februar, 2025

Optimieren Sie Ihre Bankgeschäfte mit Low-Code/No-Code-Lösungen von Soft Xpansion. Verwalten Sie Dokumente, automatisieren Sie Kreditprozesse, optimieren Sie Vorstandssitzungen und zentralisieren Sie die Datenhaltung mit den Modulen eArchive und Back Office.

Weiterlesen

Elektronische Dokumentenverwaltung auf einer modernen Low-Code/No-Code-Plattform

Januar, 2025

Low-Code/No-Code-Plattform für die Automatisierung von Unternehmensprozessen, die Lösungen wie Vertragsmanagement, Dokumentenmanagement, zentrales elektronisches Archiv, B2B-Zusammenarbeit und Integration mit CRM, ERP und anderen Diensten bietet.

Weiterlesen

Dokumenten- und Prozessautomatisierung für die Microsoft 365 Plattform

Dezember, 2024

softXspace365 bietet eine umfassende Lösung für die Automatisierung von Geschäftsprozessen innerhalb von Microsoft 365. Zu den Funktionen gehören ein digitaler Arbeitsbereich, no-code Prozessautomatisierung, Dokumentenmanagement mit Vorlagen und Archivierung, Aufgabenverfolgung und nahtlose Integration mit Tools wie DocuSign.

Weiterlesen

soft Xpansion ist ein internationales Unternehmen mit mehr als 25 Jahren Erfahrung in der Entwicklung und Implementierung von Softwareprodukten

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