Increase your business efficiency and get real results just now
Transform processes of sales, procurement, and all operations with your company’s counterparties. Simplify routine procurement procedures starting from the creation of an annual plan and specifying suppliers, to contract conclusions with them and monitor supplies. Automate sales processes and interaction with counterparties by giving electronic documents legally significance, and providing transparency to approval processes for contracts, invoices, acts, etc.
Management of the company’s procurements
Easily manage all the company's purchases, supplies, and suppliers, increase the speed of decision-making and executive discipline, and provide efficient monitoring and saving of time of employees and budgets on procurement. Automate the processes of identifying needs, planning, and making annual procurement plans. Give your employees the ability to efficiently organize both routine and large-scale purchases within the whole company, including its regionally distributed units. Responsible persons will be able to easily and quickly create and approve a purchase request specifying the procedure, terms, volumes, procurement site, etc. In addition, employees will be able to collect and analyze participants' proposals while procurement is on the run, with a further selection of the winner according to a standard procedure or by conducting voting, for example, in a tender committee. As a result, the speed of decision-making, and executive discipline will increase, and also effective control, and saving of employees' time and procurement budgets will be provided
Automation of contracts lifecycle
Nearly no purchase or sale is complete without procedures for approvement and signing of contracts, however, these procedures are not always fast, and the execution processes remain controlled. Our products will help managers of sales or procurement departments to effectively and easily organize the company's processes of contractual activities, starting from verification/accreditation of the counterparty (customer, supplier, partner) and contract approvement to monitoring the contractual obligations fulfillment, and its prolongation. In addition, we will help you to implement a contractual legally significant document workflow in your company, and all this with 24/7 access from anywhere and any device. Automate the processes of creating, approvement, and signing (with QES) contracts both within the organization and with counterparties, monitor contract execution and payment processes (invoices, acts, additional agreements, specifications). The implementation provides transparency, standardization, and speed of conducting contractual activities, considerably minimizes financial risks and danger of loss of confidential information, increases control of execution at each stage, and improves interaction with customers and suppliers
Automation of interaction with suppliers and customers
Give each counterparty a personal account, which will make it possible to exchange contracts, invoices, acts, and specifications, and take orders and requests or provide access to corporate information, services, and support. All your suppliers, customers, and partners will be able to pass the processes of accreditation and pre-verification, which will allow you to create a registry of trusted and proven counterparties. Automate document workflow with your counterparties and exchange legally significant documents certified by the digital signature from anywhere in the world and from any device. On the external portal, each counterparty in their personal account will be able to approve, sign, and send documents, process tasks, discuss received documents, as well as manage authorized representatives and signatories. This will help to save time and money on document exchanging, and also will help to increase client loyalty
Legally significant document workflow
Instead of complicated and intricate processes of paper documents (purchase requests, contracts, acts, invoices, annexes, commercial offers, etc.) sign and sending – electronic documents signed by QES. Establish a modern internal and external electronic document workflow that gives full legal force to documents signed in the system with the visualization of a digital signature. Such documents do not require printing and are equated to paper originals with seals and signatures. Thanks to a legally significant document workflow, it is possible to greatly shorten the time for document approval and signing - from 2-3 weeks to 2 days, standardize processes, reduce costs for chancellery and document storage, get rid of logistical costs for moving paper copies between territorially distributed offices
Connect integrations
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softXspace platform
With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more
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softXspace product line
You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space
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Third-party systems
Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with accounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities
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Cloud and online services
Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoft Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.
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Scan and recognition module
Our scan & recognition module allows you to implement the functionality of text recognition from scanned documents of any format, the ability to search by the text content of scanned documents, stream scanning directly into the system, and processing of QR and bar codes
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Document signing services
Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization
Our products for sales and procurement
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Low-Code/No-Code platform
Low-Code/No-Code platform for automating business processes and developing your own solutions without programming
Details
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Document management, contracts and e-archive for Microsoft 365
Inbound, outbound and internal document flow, contract management and e-archive
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Document Automation
Generate documents from templates and automate document workflows
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Contract Management Software
Automation of the company contracts and related documents lifecycle business processes
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B2B Portal for Counterparties
Exchange with documents and information, and other 24/7 interaction with clients, partners, and suppliers
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Procurement Management Software
Procurement organization in the company and automation of business processes of budgeting, ordering, and supplies monitoring
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We use only modern and proven technologies
Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore.
Our clients
World's leading sunflower oil producer and Ukraine's top agricultural exporter
International mining and metals company, one of the largest companies in Central and Eastern Europe
One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine
Leading media company on the Ukrainian market
One of the largest manufacturers, processors and traders of agricultural products
Forms and implements state policy in the field of digitalization
One of the leaders in the banking system of Ukraine
The largest Greek bank with 4.5 million customers, named Best Bank in Greece 2025
One of the leaders of the national confectionery market
Dutch multinational financial group, leader in corporate banking across Europe
World’s leading steel company
Advises, empowers and supports more than 1,000 organizations in more than 70 countries each year
Ranks second in the TOP-20 most reliable banks in Ukraine
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Ready to start?
The best way to get acquainted with our solutions is to ask for a personal demonstration. Our expert will show you in detail how to automate processes of sales and procurement specifically in your company.
What’s new?
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Document Management on a modern Low-Code/No-Code platform
January, 2025
Low-Code/No-Code platform for enterprise process automation offering solutions like contract management, document handling, centralized eArchive, B2B collaboration, and integration with CRM, ERP, and other services. Features include automated workflows, template-based document creation, and digital signatures
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