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Automation of sales and procurement processes

We help to automate all business processes of sales, procurement, and interaction with suppliers, customers, and partners

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Increase your business efficiency and get real results just now

Increase your business efficiency and get real results just now

Transform processes of sales, procurement, and all operations with your company’s counterparties. Simplify routine procurement procedures starting from the creation of an annual plan and specifying suppliers, to contract conclusions with them and monitor supplies. Automate sales processes and interaction with counterparties by giving electronic documents legally significance, and providing transparency to approval processes for contracts, invoices, acts, etc.

Management of the company’s procurements

Management of the company’s procurements

Management of the company’s procurements

Easily manage all the company's purchases, supplies, and suppliers, increase the speed of decision-making and executive discipline, and provide efficient monitoring and saving of time of employees and budgets on procurement. Automate the processes of identifying needs, planning, and making annual procurement plans. Give your employees the ability to efficiently organize both routine and large-scale purchases within the whole company, including its regionally distributed units. Responsible persons will be able to easily and quickly create and approve a purchase request specifying the procedure, terms, volumes, procurement site, etc. In addition, employees will be able to collect and analyze participants' proposals while procurement is on the run, with a further selection of the winner according to a standard procedure or by conducting voting, for example, in a tender committee. As a result, the speed of decision-making, and executive discipline will increase, and also effective control, and saving of employees' time and procurement budgets will be provided

Automation of contracts lifecycle

Automation of contracts lifecycle

Automation of contracts lifecycle

Nearly no purchase or sale is complete without procedures for approvement and signing of contracts, however, these procedures are not always fast, and the execution processes remain controlled. Our products will help managers of sales or procurement departments to effectively and easily organize the company's processes of contractual activities, starting from verification/accreditation of the counterparty (customer, supplier, partner) and contract approvement to monitoring the contractual obligations fulfillment, and its prolongation. In addition, we will help you to implement a contractual legally significant document workflow in your company, and all this with 24/7 access from anywhere and any device. Automate the processes of creating, approvement, and signing (with QES) contracts both within the organization and with counterparties, monitor contract execution and payment processes (invoices, acts, additional agreements, specifications). The implementation provides transparency, standardization, and speed of conducting contractual activities, considerably minimizes financial risks and danger of loss of confidential information, increases control of execution at each stage, and improves interaction with customers and suppliers

Automation of interaction with suppliers and customers

Automation of interaction with suppliers and customers

Automation of interaction with suppliers and customers

Give each counterparty a personal account, which will make it possible to exchange contracts, invoices, acts, and specifications, and take orders and requests or provide access to corporate information, services, and support. All your suppliers, customers, and partners will be able to pass the processes of accreditation and pre-verification, which will allow you to create a registry of trusted and proven counterparties. Automate document workflow with your counterparties and exchange legally significant documents certified by the digital signature from anywhere in the world and from any device. On the external portal, each counterparty in their personal account will be able to approve, sign, and send documents, process tasks, discuss received documents, as well as manage authorized representatives and signatories. This will help to save time and money on document exchanging, and also will help to increase client loyalty

Legally significant document workflow

Legally significant document workflow

Legally significant document workflow

Instead of complicated and intricate processes of paper documents (purchase requests, contracts, acts, invoices, annexes, commercial offers, etc.) sign and sending – electronic documents signed by QES. Establish a modern internal and external electronic document workflow that gives full legal force to documents signed in the system with the visualization of a digital signature. Such documents do not require printing and are equated to paper originals with seals and signatures. Thanks to a legally significant document workflow, it is possible to greatly shorten the time for document approval and signing - from 2-3 weeks to 2 days, standardize processes, reduce costs for chancellery and document storage, get rid of logistical costs for moving paper copies between territorially distributed offices

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our following products are used by departments of sales and procurement

We use only modern and proven technologies

We use only modern and proven technologies

We use only modern and proven technologies

Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore.

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Why do companies trust us to solve their tasks?

  • 7+

    years of successful work on the market of IT solutions for departments of sales and procurement, and of experience in the development of high-load systems with a big amount of data

  • 25+

    satisfied clients, who use our solutions for departments of sales and procurement throughout the world

  • 30+

    successfully completed projects for the automation of sales and procurement processes in various business sectors

  • 8+

    developed software products for the automation of departments of sales and procurement

  • 100+

    high-level experts

  • 360°

    full range of services, starting from examination and creation of business requirements to implementation and support

Our clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

1+1 media

Takes the first positions in the Media market of Ukraine

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Piraeus Bank

The largest Greek bank and the company in the country

AVK Company

One of the leaders of the national confectionery market

ING Bank

Among top 3 banks servicing international clients in Ukraine

ArcelorMittal

World’s leading steel company

LOGIT Management Consulting 

Advises, empowers and supports more than 1,000 organizations in more than 70 countries each year

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

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The best way to get acquainted with our solutions is to ask for a personal demonstration. Our expert will show you in detail how to automate processes of sales and procurement specifically in your company.

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What’s new?

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softXspace365 – Document management and process automation for your Microsoft 365

February, 2024

How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
Merry Christmas and a Happy New Year 2024!

December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
Digital workspace in Microsoft 365 for the Swiss company Siloxene

October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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