Menu

Procurement

Automate the company’s procurement processes starting from making the annual procurement plan and determination of suppliers to conducting contracts with them and monitoring the supplies

Contact us
Request demo
Get a product presentation now

We will send a link to your email

The procurement management system

Manage all procurements, supplies, and company’s suppliers easily, increase the speed of decision making, improve executive discipline, provide efficient monitoring and saving of employees’ time and procurement budgets

Get our product - get all you need

  • Coordination of plans and budgets

    Automate processes of needs determination, planning, and making the annual procurement plans. Establish and approve the procurement budgets both for separate teams and divisions and within the whole company. Thus, each responsible employee will be able to approve and monitor plans and procurement budgets in a standardized form. Give your employees the possibility to effectively establish both routine and large-scale purchases within the whole company, including regionally distributed divisions

  • Procurement requests management

    Responsible persons will be able to easily and quickly create and approve procurement requests, providing the procedure, terms, volumes, procurement site, etc. While conducting a procurement, employees will have the possibility to gather and analyze participants' proposals with a further determination of the winner by a typical procedure or by voting, for example, of the tender committee

  • Contracts and supplies

    Manage purchase contracts with suppliers and partners through all their lifecycle starting from creation, approval, and signing with the digital signature (QES) to the obligations monitoring, prolongation, and storage. The product will allow you to make a registry of contracts and related documents (additional agreements, specifications, acts, invoices, etc.)

  • Counterparty registry

    Make your registry of reliable and proven suppliers, with complete information about each of your counterparties such as their founding documents, contacts, details, and cooperation history. In addition, you will be able to establish processes of counterparty accreditation within the company or have the possibility to add some companies to the blacklist

  • Procurement registry

    Manage your company’s procurements with the help of the consolidated registry of all closed, active, and future purchases. After each procurement procedure ends, all information and documents are reliably and safely stored for further analysis

  • Procurement calendar

    Due to the convenient procurement calendar, you will be able to effectively plan your activities within the year, and also plan future period budgets. The calendar also will not let you forget about important dates and deadlines

Why does the softXspace Procurement?

  • Time and resources saving

    The product allows you to automate a complete range of procurement business processes, that lead to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

  • Standardization and control

    Due to the standardization of all working procedures, you can forget about mistakes while one or another business process. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

  • Reliable and safe 24/7 access

    The product provides reliable storage of documents in the cloud, avoids data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our clients

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Piraeus Bank

The largest Greek bank and the company in the country

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

ING Bank

Among top 3 banks servicing international clients in Ukraine

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

ArcelorMittal

World’s leading steel company

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

Get a product presentation now

We will send a link to your email

Start now

Ask for an individual demonstration right now and open the new abilities to interact with all your company counterparties

Request demo

What’s new?

  • softXspace365 – Document management and process automation for your Microsoft 365

    February, 2024

    How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

    Read more
  • Merry Christmas and a Happy New Year 2024!

    December, 2023

    On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

    Read more
  • Digital workspace in Microsoft 365 for the Swiss company Siloxene

    October, 2023

    The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

    Read more
softXspace365 – Document management and process automation for your Microsoft 365

February, 2024

How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
Merry Christmas and a Happy New Year 2024!

December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
Digital workspace in Microsoft 365 for the Swiss company Siloxene

October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

Join us
Contact us