Procurement Management Software

Automate processes of needs determination, planning, and making the annual procurement plans. Establish and approve the procurement budgets both for separate teams and divisions and within the whole company. Thus, each responsible employee will be able to approve and monitor plans and procurement budgets in a standardized form. Give your employees the possibility to effectively establish both routine and large-scale purchases within the whole company, including regionally distributed divisions

Responsible persons will be able to easily and quickly create and approve procurement requests, providing the procedure, terms, volumes, procurement site, etc. While conducting a procurement, employees will have the possibility to gather and analyze participants' proposals with a further determination of the winner by a typical procedure or by voting, for example, of the tender committee

Manage purchase contracts with suppliers and partners through all their lifecycle starting from creation, approval, and signing with the digital signature (QES) to the obligations monitoring, prolongation, and storage. The product will allow you to make a registry of contracts and related documents (additional agreements, specifications, acts, invoices, etc.)

Make your registry of reliable and proven suppliers, with complete information about each of your counterparties such as their founding documents, contacts, details, and cooperation history. In addition, you will be able to establish processes of counterparty accreditation within the company or have the possibility to add some companies to the blacklist

Manage your company’s procurements with the help of the consolidated registry of all closed, active, and future purchases. After each procurement procedure ends, all information and documents are reliably and safely stored for further analysis

Due to the convenient procurement calendar, you will be able to effectively plan your activities within the year, and also plan future period budgets. The calendar also will not let you forget about important dates and deadlines

The product supports qualified electronic signature (QES) attachment for signing purchase requests, contracts, acts, and any other documents, like the ability of group operations on several documents (batch digital signing in particular) as well. You will always be able to see the document signatories list with indicating of state and date of signing, verify attached digital signatures, and download a file containing digital signatures (P7S) or the document with overlayed visualization of digital signatures

Monitoring of supplies and payments is really important while the procurement process lasts. Our product allows you to establish efficient control over supplies and payments according to contract terms. For example, you will be able to define responsible for goods or services receiving, and sending invoices and acts, and many more

To not miss the control terms and not forget about your tasks, you can get automatic notifications and reminders via email or SMS. You can also configure individual notifications, using the templates (design, content, links, buttons) and setting rules, terms, and actions to notify with

A flexible document templates configuring (procurement plans, requests, contracts, acts, etc.). Make your own library of ready-to-go templates, that will significantly save employees’ working time and will provide abidance to corporate standards. Thanks to ready-to-use templates (DOCX, XLSX), the creation of the new document will take minutes, and automatic fields autofill from the document card will make that process more comfortable and faster than ever

The product provides all necessary for convenient work with electronic and scanned documents through all business process stages. Round-the-clock access to all documents from any device and anywhere, processing any file types, simultaneously editing and reviewing with colleagues online, and converting text documents to download as PDFs

Keeping all versions of the document while working on it, and support of multi-level document versioning including the ability to compare changes. Thus, provides access to the required document version with no need to search for the necessary revision in the mail, on the desktop, or be forced to create it from scratch

Configure connections between document cards or files for permanent access to full information. For example, you can link the incoming and outgoing documents, the appeal with the answer, contracts with additional agreements, invoices, acts, etc

A flexible and multifunctional search allows you to easily find the necessary documents and tasks, provide document search not only on the system level as a whole but in separate categories, provide filters by attributes, items sorting and grouping, and search results export to Excel. In addition, there is support for document content full-text search, including morphology

A sub-system of managing roles and user rights: flexible configuring of user access rights, setting available functions in the system for different user groups, separating user powers, and full-fledged Azure Active Directory support

Powerful tools for generating reports, and many built-in templates of information-analytical reports. Use dashboards to visualize the data and understand the key indicators of activity, execution discipline, employees' workload, etc. Integration of business analytics panels, visualization of KPI and trends of changing selected indicators

A systematized representation of information in a standard user interface, a unified cards design, all controls are always in the usual place. Ability to the full-fledged work from a mobile or any other devices, adaptive design for different screen sizes

User interface customization and the ability to complete adaptation under the company brand book with the possibility of individual configuration of representation and product outlook

Support of multilingual user interface (EN, DE, PL, UA, etc.), setting of various user-preferred interface languages

The product allows you to automate a complete range of procurement business processes, that lead to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

Due to the standardization of all working procedures, you can forget about mistakes while one or another business process. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

The product provides reliable storage of documents in the cloud, avoids data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

We use only cutting-edge technological solutions and our LowCode platform softXspace (the product is built on) allows you to develop solutions on your own by using no-code tools. We use such modern technologies of user identification to secure the data as Bank ID, Mobile ID, QES, and two-factor authentication (MFA). We also provide data encryption both to network transferred data and to the storage of documents and metadata. In addition, our products have a modern design, which is adapted for work on mobile devices and allows working directly in the system through any browser

The product can be placed centralized or locally, as it has the possibility to be installed both in the cloud and in your company infrastructure or built as a hybrid solution. Easy product setup allows you to implement it in the organization quickly, adapt it under the processes and corporate standards, and operatively develop the additional functionality. We can also provide solutions for integration tasks, training, detailed product documentation, quality warranty, and service support

The product can be adapted both under small or middle enterprises and under large corporate businesses with widely branched regional structures, with employees and clients throughout the world. Thanks to low-code and no-code tools (BPMN in particular), our products based on the softXspace platform have rich abilities for configuring and development, support horizontal and vertical scaling, and can be used for building fault-tolerant configurations and reliable simultaneous operating of thousands of users

With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoſt Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.

Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization

Our scan&recognition module allows you to implement the functionality of text recognition from scanned documents of any format, the ability to search by the text content of scanned documents, stream scanning directly into the system, and processing of QR and bar codes