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Modern IT solutions for contract management

Our solutions help to automate internal and external contractual document flow. With our contract management system, you can conveniently and easily manage contracts and related documents such as invoices, acts, specifications, and commercial proposals. In addition, our solutions will allow you to standardize the work with counterparties and optimize the processes of accreditation and interaction with them

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Automate the entire lifecycle of your contracts

Automate the entire lifecycle of your contracts

You will be able to significantly save time and resources due to the automation of all key stages of document processing: creation, approval, signing, control over the fulfillment of obligations, prolongation, and storage. At the same time, thanks to the signing with a digital signature, you will be able to sign documents from any place and at any time

Management of the company contracts

Management of the company contracts

Management of the company contracts

We help automate the full range of the company contract management process and optimize work with acts, invoices, specifications, etc. Our ready-to-go products allow you to create contracts in minutes thanks to the use of templates, interact with colleagues online during the preparation and approval of the documents, sign them by a digital signature, effectively monitor the fulfillment of obligations, as well as store contractual documents in a reliable archive. In addition, thanks to the built-in reporting capabilities, you will be able to analyze data on the company's contractual activities at any time. The implementation provides transparency, standardization, and speed of conducting contractual activities, considerably minimizes financial risks and danger of loss of confidential information, increases control of execution at each stage, and improves interaction with customers and suppliers.

Interaction with counterparties and external contractual document flow

Interaction with counterparties and external contractual document flow

Interaction with counterparties and external contractual document flow

Interaction with counterparties (clients, suppliers, or partners) is an integral part of contractual work, but it is not always possible to effectively optimize the processes of document exchange with them due to various objective factors, especially if companies with hundreds or thousands of counterparties are involved. We offer complex solutions for the contract automation of activities with counterparties, starting from accreditation and establishment of verified counterparties registry to the exchange of documents and information with them. Our ready-to-go products allow you to exchange contracts, invoices, acts, and specifications, receive orders and requests, or provide access to corporate information to your counterparties from anywhere and at any time. At the same time, all suppliers, customers, or partners will be able to pass the processes of accreditation and pre-verification, which will minimize risks and help create a registry of trusted and proven counterparties

Automation of procurement processes

Automation of procurement processes

Automation of procurement processes

The key part of any company's contractual activities is procurement processes. Our solutions allow you to build an efficient procurement management system within the entire organization, starting from drawing up annual plans and approval purchases to concluding a contract and monitoring supplies. Employees will be able to effectively organize both routine or large-scale purchases within the organization, defining the procedure, terms, volumes, procurement site, etc. While the procurement is carried out, employees will be able to collect and analyze participant proposals, and further set the winner and organize signing the contract with him. Through effective business process automation, the speed of decision-making and executive discipline will increase, as well as provide effective control and save both employees' time and budgets on procurement.

Team work with documents online

Team work with documents online

Team work with documents online

Our contract management tools provide 24/7 access to documents at all stages of their lifecycle, and also allow you to work with files both independently and with colleagues simultaneously in real-time. Edit and view documents directly in the system without the need to install additional programs, add reviews, and comment on the document. Track versions and monitor the history of changes thus will allow you to restore a lost file at any time or view the authors of changes. In addition, there is a possibility to link documents for complex work with all the required information. It is also important that you will be able to work with documents 24/7 anywhere, from any device, and support work with any file format (.docx, .xlsx, .pptx, .pdf, etc.)

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our products for contract management automation

We use modern and proven technologies

We use modern and proven technologies

We use modern and proven technologies

Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing contract management solutions on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint contract management, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore

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Why do companies trust us?

  • 25+

    years of successful work in the global software market

  • 20+

    satisfied clients who use our solutions for contract management

  • 60+

    successfully completed projects on implementing an automated contract management system

  • 5+

    developed software products for contract management

  • 100+

    high-qualified experts

  • 360 °

    full range of services, starting from examination and creation of business requirements to implementation and support

Our clients

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

Globus Bank

Ukrainian Commercial Bank

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

Piraeus Bank

The largest Greek bank and the company in the country

ArcelorMittal

World’s leading steel company

Bank Portal

Modern universal bank

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

ING Bank

Among top 3 banks servicing international clients in Ukraine

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What’s new?

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February, 2024

How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
Merry Christmas and a Happy New Year 2024!

December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
Digital workspace in Microsoft 365 for the Swiss company Siloxene

October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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