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Archive

Automate archiving business processes with a versatile system of storing electronic documents which guarantees a safe, controlled, managed store, easy search, and processing of any kind of document format

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Document electronic archive

The system provides a structured storing of electronic documents, minimizes spending on paper archive support, makes impossible the document loss or damage risks, and increases company efficiency of a document flow processing

Opportunities that will make your work special

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Nomenclature of cases

Automate processes of establishing, approvement and filling in the nomenclature of cases

Work with cases and volumes

Ability to digital making of cases, and volumes and fill them with documents

Archival storage management

Ongoing management of archiving that provides an easy operating for archivist

Analytical reports

Ability to generate reports of the company’s archiving activity

Document scanning

Full-fledged processing of scanned documents and enhanced capabilities, thanks to the scan&recognition module

Nomenclature of cases

Automate processes of establishing, approvement and filling in the nomenclature of cases

Work with cases and volumes

Ability to digital making of cases, and volumes and fill them with documents

Archival storage management

Ongoing management of archiving that provides an easy operating for archivist

Analytical reports

Ability to generate reports of the company’s archiving activity

Document scanning

Full-fledged processing of scanned documents and enhanced capabilities, thanks to the scan&recognition module

Get our product — get all you need

  • Nomenclature of cases designer

    Establish a nomenclature of cases and design the structure of document storing in terms of divisions and with specifying terms of storage

  • Nomenclature of cases approval process

    The system not only allows you to provide a reliable and structured document storage but also a corresponding approval of such storing structure (nomenclature) within the responsible employees

  • Electronic cases and volumes

    Ability to make cases and volumes with later fill them with documents. The system allows you to automate processes of document withdrawal and return from cases, and their closing as well

  • Cases numbering designer

    Flexible options for configuring case numbering according to the company's approved rules

  • Transitional case volumes

    Ability to make and fill the transitional case volumes of different periods according to the company storing rules

  • Document registration to archive

    Ability to download and register documents from various sources: digitized paper documents and documents from the other systems, with a digital signature in particular

Why does the softXspace Archive?

  • Time and resources saving

    The system consolidates all company’s documents into a single digital space, provides a convenient and efficient company operation, and minimizes financial costs due to the reduction of labor costs for personnel, costs saving on office spaces, and archiving equipment

  • Security

    The system guarantees a safe processing and reliable storing of information and documents on the cloud or company’s server that allows you to avoid confidential data leaks. Thanks to the ability to connect the two-factor authorization, be sure that access to information will be available to only the company’s employees

  • 24/7 access

    Provide permanent access for users at any time and from anywhere. The system guarantees an uninterrupted and efficient operation for any company’s management body and perfectly fits banks and financial companies, large industries, holdings, and public institutions

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our LowCode tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contracts management, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our clients

Bank Portal

Modern universal bank

ArcelorMittal

World’s leading steel company

Globus Bank

Ukrainian Commercial Bank

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Piraeus Bank

The largest Greek bank and the company in the country

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Nurbank

One of the leading banks in the Republic of Kazakhstan

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

ING Bank

Among top 3 banks servicing international clients in Ukraine

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

Turbogaz

Development, manufacture, installation and maintenance of equipment for the gas industry

AVK Company

One of the leaders of the national confectionery market

Pivdenny Bank

One of the largest commercial banks with Ukrainian capital operating on the domestic financial market

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Plan an individual demonstration and learn how to automate archiving activity functions and store your company’s documents safe and structured

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What’s new?

  • Офіційна позиція компанії soft Xpansion щодо війни в Україні

    March, 2022

    Український офіс компанії soft Xpansion продовжує працювати та підтримувати економіку нашої держави! Ми продовжуємо виконувати технічну підтримку систем Замовників, наскільки дозволяють поточні обставини продовжуємо виконувати проєкти та забезпечувати зворотній зв’язок з продажу систем та рішень компанії.

    Read more
  • Досвід впровадження сучасних IT-рішень на AGROIT FORUM 2021

    October, 2021

    Компанія soft Xpansion 26 жовтня взяла участь у VI щорічному форумі про IT-рішення та інновації в агро «AGROIT FORUM 2021». Наша команда вже не перший рік на цьому заході ділиться своїм досвідом впровадження програмних рішень

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  • Автоматизація бізнес-процесів компаній Групи Нафтогаз

    January, 2022

    Компанія soft Xpansion створила рішення з автоматизації роботи колегіального органу  – Тендерного комітету для компанії Нафтогаз, що запровадило єдиний корпоративний стандарт представлення інформації в компанії

    Read more
Офіційна позиція компанії soft Xpansion щодо війни в Україні

March, 2022

Український офіс компанії soft Xpansion продовжує працювати та підтримувати економіку нашої держави! Ми продовжуємо виконувати технічну підтримку систем Замовників, наскільки дозволяють поточні обставини продовжуємо виконувати проєкти та забезпечувати зворотній зв’язок з продажу систем та рішень компанії.

Read more
Досвід впровадження сучасних IT-рішень на AGROIT FORUM 2021

October, 2021

Компанія soft Xpansion 26 жовтня взяла участь у VI щорічному форумі про IT-рішення та інновації в агро «AGROIT FORUM 2021». Наша команда вже не перший рік на цьому заході ділиться своїм досвідом впровадження програмних рішень

Read more
Автоматизація бізнес-процесів компаній Групи Нафтогаз

January, 2022

Компанія soft Xpansion створила рішення з автоматизації роботи колегіального органу  – Тендерного комітету для компанії Нафтогаз, що запровадило єдиний корпоративний стандарт представлення інформації в компанії

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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