Electronic Document Archive

Establish a nomenclature of cases and design the structure of document storing in terms of divisions and with specifying terms of storage

The system not only allows you to provide a reliable and structured document storage but also a corresponding approval of such storing structure (nomenclature) within the responsible employees

Ability to make cases and volumes with later fill them with documents. The system allows you to automate processes of document withdrawal and return from cases, and their closing as well

Flexible options for configuring case numbering according to the company's approved rules

Ability to make and fill the transitional case volumes of different periods according to the company storing rules

Ability to download and register documents from various sources: digitized paper documents and documents from the other systems, with a digital signature in particular

Flexible document managing options: automated document withdrawal and return by the requests (name, issuing date, expected return date, and monitoring)

Add the required information to the case description for the structured storing and future simplified search: responsible division, which owns the documents, term of store, responsible person, affiliation to a certain year nomenclature of cases, etc.

The record-keeping register keeps all the major necessary information about document movement, storing, and responsible for the document persons

Acts of elimination or transfer

Automated saving of user actions in the system (user action and action time)

Thanks to the ability to connect the document signing service using the digital signature, you can create a complete legally significant document and visualize the signature

A flexible and multifunctional search allows you to quickly find the necessary documents while configuring filters allow you to get a required result

A full-text search allows you to quickly and easily find any documents, cases, and volumes by their content

The support of transforming documents into an unchangeable format (PDF/А) for long-term storing

Publish documents to the archive with ease, by web-client tools or by integration mechanisms of any of your company information systems

Automated scanning of paper documents thanks to the support of stream scanning, printing bar/QR codes, and importing electronic documents to the archive

Configuring an automated task delegation to the assistant and substitution for temporarily absent employees

Support of multilingual user interface (UA, EN, PL, GE), setting of various user-preferred interface languages

A systematized representation of information in a standard user interface, a unified cards design, all elements are always in the usual place. Ability to the full-fledged work from a mobile or any other devices, adaptive design for different screen sizes. Ability to enlarge the working zone or turn on a fast document card preview

User interface customization and the ability to complete adaptation under the company’s brandbook with a function of individual configuration of representation and product outlook (logo, colors, fonts, etc.)

Downloading the group/role model from external systems, syncing with the company’s LDAP/Active Directory dictionaries. Configuring the access rights matrix in terms of organizational structure, roles, or nomenclature of cases

It is possible to configure role models, access policy, dictionaries, and other elements for a convenient work

The system consolidates all company’s documents into a single digital space, provides a convenient and efficient company operation, and minimizes financial costs due to the reduction of labor costs for personnel, costs saving on office spaces, and archiving equipment

The system guarantees a safe processing and reliable storing of information and documents on the cloud or company’s server that allows you to avoid confidential data leaks. Thanks to the ability to connect the two-factor authorization, be sure that access to information will be available to only the company’s employees

Provide permanent access for users at any time and from anywhere. The system guarantees an uninterrupted and efficient operation for any company’s management body and perfectly fits banks and financial companies, large industries, holdings, and public institutions

A significant simpleness to managing operations and holding meetings of collegial bodies, monitoring of execution, and as a result, a reduction of risks while executing resolutions. Thanks to the easy function of execution deadlines monitoring, you can provide appropriate control and increase execution discipline

Due to standardized processes of all operation procedures, you can forget about errors while making or supporting your important business documents. Configure standard approving routes, work with templates of the typical documents, which got legal expertise, and provide compliance with regulations and all established procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

The ease of product customization allows you to quickly implement it in the company, adapt it to corporate processes and standards, and develop additional necessary functionality. We can also provide solutions for integration tasks, training and detailed product documentation, quality warranty, and service support

With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoſt Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.

Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization

Our scan&recognition module allows you to implement the functionality of text recognition from scanned documents of any format, the ability to search by the text content of scanned documents, stream scanning directly into the system, and processing of QR and bar codes