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Contract Management Software

The product allows you to automate a complete lifecycle of the company’s contracts starting from creation, approval, and signing to monitoring obligations fulfillment, prolongation, and storage. Additionally, it provides seamless integration with digital signature technology, ensuring secure and efficient electronic approvals and verifications.

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Automation of contractual activity

You will be able to manage contracts and all related documents as complex: invoices, acts, specifications, commercial proposals, etc. Our system will help you to significantly save time and resources on routine operation over contracts, will speed up processes, and provide a reliable and structured storing for all company’s contracts

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  • Coordination of plans and budgets

    Coordination of plans and budgets

    Automate processes of needs determination, planning, and making the annual procurement plans. Establish and approve the procurement budgets both for separate teams and divisions and within the whole company. Thus, each responsible employee will be able to approve and monitor plans and procurement budgets in a standardized form. Give your employees the possibility to effectively establish both routine and large-scale purchases within the whole company, including regionally distributed divisions

  • Procurement requests management

    Procurement requests management

    Responsible persons will be able to easily and quickly create and approve procurement requests, providing the procedure, terms, volumes, procurement site, etc. While conducting a procurement, employees will have the possibility to gather and analyze participants' proposals with a further determination of the winner by a typical procedure or by voting, for example, of the tender committee

  • Contracts and supplies

    Contracts and supplies

    Manage purchase contracts with suppliers and partners through all their lifecycle starting from creation, approval, and signing with the digital signature (QES) to the obligations monitoring, prolongation, and storage. The product will allow you to make a registry of contracts and related documents (additional agreements, specifications, acts, invoices, etc.)

  • Counterparty registry

    Counterparty registry

    Make your registry of reliable and proven suppliers, with complete information about each of your counterparties such as their founding documents, contacts, details, and cooperation history. In addition, you will be able to establish processes of counterparty accreditation within the company or have the possibility to add some companies to the blacklist

  • Procurement registry

    Procurement registry

    Manage your company’s procurements with the help of the consolidated registry of all closed, active, and future purchases. After each procurement procedure ends, all information and documents are reliably and safely stored for further analysis

  • Procurement calendar

    Procurement calendar

    Due to the convenient procurement calendar, you will be able to effectively plan your activities within the year, and also plan future period budgets. The calendar also will not let you forget about important dates and deadlines

Why does the softXspace Contract?

  • Time and resources saving

    The product allows you to automate a complete range of business processes through a contract management system, leading to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

  • Standardization and control

    Due to the standardization of all working procedures, you can forget about mistakes during any business process, ensuring smooth business process automation. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

  • Reliable and safe 24/7 access

    The product provides reliable storage of documents in the cloud, avoids data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, including the ability to teamwork and document online editing, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

Connect integrations

  • Microsoft infrastructure

    Microsoft infrastructure

    The product is fully integrated with the entire Microsoft 365 infrastructure (Outlook, Teams, OneDrive, SharePoint, Word, Excel, Power BI, etc.) and Azure Active Directory. We also help solve individual integration tasks and integrate the product into the company's IT landscape based on Microsoft products

  • Third-party systems

    Third-party systems

    Create a single integrated IT infrastructure by combining the product with third-party systems: ERP, ECM, DMS, and internal portals. Ability to integrate solutions with accounting systems and CRMs (SAP, Salesforce)

  • Cloud and online services

    Cloud and online services

    Possibility to integrate with electronic signature services, online platforms for legally significant electronic document flow, counterparty verification services, etc

Our clients

KERNEL | Case Studies | soft Xpansion
KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

ArcelorMittal | Case Studies | soft Xpansion
ArcelorMittal

World’s leading steel company

Naftogaz Digital Technologies | Case Studies | soft Xpansion
Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

COFCO Agri Resources Ukraine | Case Studies | soft Xpansion
COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Metinvest | Case Studies | soft Xpansion
Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

RISOIL S.A. | Case Studies | soft Xpansion
RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

Raiffeisen Bank | Case Studies | soft Xpansion
Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Piraeus Bank | Case Studies | soft Xpansion
Piraeus Bank

The largest Greek bank and the company in the country

Globus Bank | Case Studies | soft Xpansion
Globus Bank

Ukrainian Commercial Bank

Niva Pereyaslavshchina | Case Studies | soft Xpansion
Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

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What’s new?

  • Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

    August, 2025

    Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

    Read more

  • Streamlining Contract Management with Low-Code Solutions

    March, 2025

    In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

    Read more
  • How Novus Automated Contract Management: Results of the First Phase

    How Novus Automated Contract Management: Results of the First Phase

    March, 2025

    Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

    Read more

Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

August, 2025

Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

Read more

Streamlining Contract Management with Low-Code Solutions

March, 2025

In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

Read more
How Novus Automated Contract Management: Results of the First Phase

How Novus Automated Contract Management: Results of the First Phase

March, 2025

Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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