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Contract

The product allows you to automate a complete lifecycle of the company’s contracts starting from creation, approval, and signing to monitoring obligations fulfillment, prolongation, and storage

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Automation of contractual activity

You will be able to manage contracts and all related documents as complex: invoices, acts, specifications, commercial proposals, etc. Our system will help you to significantly save time and resources on routine operation over contracts, will speed up processes, and provide a reliable and structured storing for all company’s contracts

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  • Contract management

    Automation of the company’s contracts lifecycle starting from creation, approval, and signing to monitoring obligations, prolongation, and storage. The product will allow you to make a registry of contracts, related documents (additional agreements, specifications, acts, invoices, etc.), and a registry of the company’s counterparties. In addition, it becomes possible to establish a legally significant document workflow with your counterparties due to the integration with softXspace Client Portal

  • Counterparties

    Automate counterparty accreditation processes and make a unified registry of reliable clients, suppliers, partners, and other counterparties. The registry keeps complete information about each of your counterparties, legal person’s details, and natural person’s personal data. This is where you can get such contact information as addresses, phones of representatives or contact persons, etc

  • Employee account

    Each employee will get a personal space with all aggregated tasks, assignments, and documents. An employee can set up a dashboard with important messages and information about the last activity. The personal cabinet also contains links to external resources, a directory of business processes, company structure, and colleagues' contacts

  • Designer of approval and signing

    Employees will be able to build an approval process of any complexity due to the dedicated flexible designer, including easily choosing the approval type (sequential, parallel, mixed), determining persons to approve, and setting up stages parameters. In addition, all events of the document’s lifecycle are kept, including date, time, and comments on document approval

  • 24/7 work with any documents

    The product provides all necessary for convenient work with documents through all business process stages. Round-the-clock access to all documents from any device and anywhere, processing any file types, simultaneously editing and reviewing with colleagues online, and converting text documents to download as PDFs

  • Document templates

    A flexible document templates configuring (contracts, invoices, acts, commercial proposals, specifications, etc.). Make your own library of ready-to-go templates, that will significantly save employees’ working time and will provide abidance to corporate standards. Create a new document in minutes with the help of ready-to-use templates (DOCX, XLSX) and automatic fields autofill from the document card will make that process more convenient and faster than ever

Why does the softXspace Contract?

  • Time and resources saving

    The product allows you to automate a complete range of contract management business processes, that lead to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

  • Standardization and control

    Due to the standardization of all working procedures, you can forget about mistakes while one or another business process. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

  • Reliable and safe 24/7 access

    The product provides reliable storage of documents in the cloud, avoids data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, including the ability to teamwork and document online editing, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our LowCode tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contracts management, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

ArcelorMittal

World’s leading steel company

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Piraeus Bank

The largest Greek bank and the company in the country

Globus Bank

Ukrainian Commercial Bank

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

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