Typical Document Management Challenges
Many organizations already operate within the Microsoft 365 ecosystem, using tools like Outlook, Teams, and SharePoint. However, document workflows and business processes often remain fragmented. Approval cycles drag on for weeks, task ownership lacks transparency, and files are scattered across multiple locations.
The result? Wasted time, human error, duplicate data, and unnecessary business risks. Workflow automation in Microsoft 365 isn’t just about convenience — it’s about gaining a competitive edge.
Our Turnkey Solution for Microsoft 365 Automation
softXspace365 is a ready-to-deploy solution for document management and process automation, fully integrated into the Microsoft 365 environment.
The solution comes with a prebuilt process catalog that includes contract workflows, inbound and outbound document handling, and internal document routing. It features intuitive tools for task management, digital signatures (Ukrainian-compliant QES), template-based document generation, integrated communication features, and much more. Thanks to its no-code interface, the entire solution can be implemented in just 24 hours.
Document and Task Management — All in One Place
With softXspace365, document handling is fully automated — from creation to approval, signing, and archiving. There’s no more need to email files back and forth or manually track their status.
Key features include:
- Personal dashboards — Each employee gets a digital workspace with all their tasks, documents, and messages centralized.
- Unified interface — No switching between apps. All functionality is accessible directly within Microsoft Teams.
- Process routing and templates — Predefined, scalable workflows with structured data capture.
- Digital signatures — Compliant with Ukrainian law and ensuring legal validity.
- Document templates — Standardized templates save time and ensure alignment with company standards.
- Automated notifications — Real-time alerts for new tasks, approval stages, or signature requests via Teams and email.
- E-archive — Secure, centralized document storage with easy retrieval.
- Analytics & reports — Power BI integration provides dashboards and analytics to track performance and optimize processes.
Rapid Deployment and Implementation — Go Live in Just 7 Days
We offer fast-track deployment of the softXspace365 solution for automating business processes within Microsoft 365. Within just 7 days, we configure your system and launch a fully functional MVP. This includes document templates, approval routing, metadata forms, directories, and role-based access.
No need for lengthy implementation cycles — your team can start using the system within a week. The no-code platform empowers your team to modify and scale workflows independently, without involving developers.
The result? A unified digital workspace where all documents, tasks, approvals, and communications are integrated into Microsoft Teams. The system automates up to 80% of internal processes, cutting time spent on routine tasks by 2–3x.
🟢 Ready to take the first step toward digital transformation?
Request a free demo, get a product presentation, or test the platform with your real business workflows today.
FAQ
What is softXspace365?
A packaged solution for automating workflows and document management within Microsoft 365. It integrates seamlessly with Outlook, Teams, SharePoint, Word, Excel, and supports a no-code configuration model.
What types of documents can be managed?
All common business documents: contracts, invoices, acceptance certificates, incoming/outgoing correspondence, HR files, internal memos, meeting minutes, commercial proposals, etc. Each comes with structured metadata and templates.
Do I need developers to configure it?
No. The product is 100% low/no-code. All workflows, templates, and forms are configurable via a visual editor.
How quickly can we start using it?
We offer express deployment in 7 days. You get a working system with configured templates, roles, workflows, and permissions.
Is digital signing supported?
Yes. The system supports QES, DocuSign, eSign, and Adobe Acrobat Sign. It can also integrate with national e-signature providers for legally binding digital transactions.
What analytics tools are included?
softXspace365 integrates with Power BI to provide dashboards and reporting on workflow efficiency, task performance, and feature usage.
Can we test softXspace365 before committing?
Yes! You can request a live demo, receive a product presentation, or launch a test pilot using your actual business processes.
