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softXspace365

Ready-to-go digital workspace for comfortable daily work and quick automation of any business processes within your Microsoft 365

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Workspace and automation in your Microsoft 365

Do you want your work to be as comfortable and efficient as possible, tasks to be solved quickly, and time and resource costs to be minimal? With softXspace365, you can easily manage company business processes, and create a fully functional workspace for daily work with tasks and documents, including effective SharePoint document management. Maximize the benefits of Microsoft 365 for your company today!

For any industry and team

  • Sales

    Increase your profit by automating sales processes and efficient planning. Optimize the approval, signing, and monitoring of contracts with clients and partners, invoice and statement issuance processes, processing of sales requests or commercial proposals

  • Procurement

    Conveniently manage procurement procedures, automate procurement requests, budget coordination and procurement planning, RFI, and contract control with suppliers and delivery processes

  • Office management

    Easily automate administrative/classic document flow and internal business correspondence. Get to manage various types of documents: incoming and outgoing documents, orders and appointments, meetings and protocols

  • HR

    Efficiently optimize HR processes and give employees the ability to quickly resolve work issues. Automate HR requests such as vacations, business trips, sick leave, and others, as well as recruiting processes, onboarding, and offboarding

  • Legal department

    Increase the productivity of the legal team by automating the document approval and conducting consultation processes (documents, requests, references) and providing continuous access to legally significant documents

  • Archival department

    Establish the storage for all documents and information in a single, reliable, and secure cloud environment, and automate the processes of controlling document copies storage terms and the storage location

  • R&D and project activities
    Provide effective management of project and R&D activities. Optimize project planning, budgeting, and control procedures and reporting processes through enhanced Microsoft document management.
  • Manufacturing

    Control the continuity of production due to the automation and control of the processes of ordering goods, inventory management and storage of technical documentation

  • Requests and operations

    Requests and procedures. Automate the work of the operations department and various types of requests in the company: IT requests, security service, administrative requests, resource orders, and other standard operational procedures

Opportunities that will make your work special

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Workspace

Employee's workspace in Teams or SharePoint that displays all tasks, documents, and much more

Digital transformation right now

The system has everything you need for a quick start to work and comprehensive automation of any process from contracts to HR requests

No-code process builder

Easily and quickly automate any process, regardless of your business or team’s industry with our Microsoft 365 solutions

Task management

Simultaneous work with documents and 24/7 access from anywhere and at any time

Work with documents and files

24/7 team collaboration with documents stored in a reliable and secure cloud environment

Document signing

Provide the legal significance for documents by imposing a digital signature

Workspace

Employee's workspace in Teams or SharePoint that displays all tasks, documents, and much more

Digital transformation right now

The system has everything you need for a quick start to work and comprehensive automation of any process from contracts to HR requests

No-code process builder

Easily and quickly automate any process, regardless of your business or team’s industry with our Microsoft 365 solutions

Task management

Simultaneous work with documents and 24/7 access from anywhere and at any time

Work with documents and files

24/7 team collaboration with documents stored in a reliable and secure cloud environment

Document signing

Provide the legal significance for documents by imposing a digital signature

All you need in one place

  • Business process management

    Our no-code process builder allows you to create and manage all business processes in your organization without programming. Any employee can easily design process stages, assign responsible, determine task queue (parallel/sequential/mixed), set deadlines and priorities, and add instructions or checklists for each process step. Once created, a process can be saved as a template thus an administrator can create standard company-wide routes in advance

  • All-In-One solution for daily work
    We wanted to make our product multifunctional and convenient for daily use. We have provided a range of features to enhance the comfort of employees who will use the system every day, including efficient SharePoint contract management. The system can be accessed through Teams or SharePoint, offering a seamless integration experience. There are also many additional customization and administration options available
  • Task management

    Even small teams generate dozens of tasks during their daily work, while each employee needs to be able to manage them efficiently. Each employee in their workspace sees all current tasks and receives notifications about new ones, including via email or Teams channel, making it easy to manage their workload

  • Document management

    In daily work, employees work with dozens of different documents. We have implemented a series of settings in our document management software to provide them with everything they need for efficient work with these documents. Being inside the system, employees can work with files online and collaborate with their team to edit them in Word, Excel, PowerPoint, etc. And all that with access to documents 24/7 in one place

  • Document template library

    Create standard documents in minutes (letters, contracts, invoices, protocols, various requests, etc.) using templates with automatic filling from the document card. Build your own library of ready-made templates that will significantly save time for employees and provide compliance with corporate standards through effective Microsoft contract management.

  • Digital signature

    Fully digitize your company's activities and power your electronic documents by legal significance due to digital signing with built-in modules such as softXspace Sign, AdobeSign, DocuSign, etc

Get quick integrations in softXspace365 and work even more efficiently

  • Microsoft infrastructure

    The product is fully integrated with the entire Microsoft 365 infrastructure (Outlook, Teams, OneDrive, SharePoint, Word, Excel, Power BI, etc.) and Azure Active Directory. We also help solve individual integration tasks and integrate the product into the company's IT landscape based on Microsoft products

  • Third-party systems

    Create a single integrated IT infrastructure by combining the product with third-party systems: ERP, ECM, DMS, and internal portals. Ability to integrate solutions with accounting systems and CRMs (SAP, Salesforce)

  • Cloud and online services

    Possibility to integrate with electronic signature services, online platforms for legally significant electronic document flow, counterparty verification services, etc

Discover all the advantages of softXspace365

  • Time and resource savings

    Thanks to business process automation, you can achieve up to a 60% reduction in operational losses, a 30% reduction in administrative costs, and a decrease in financial risks due to delays. The time required for approval and signing of documents is reduced from 2-3 weeks to just 1 hour

  • Interaction and communication

    Create your own digital workspace convenient specifically for your team, automate your processes and teamwork, manage tasks, work anywhere and anytime, and simplify communication between employees from different departments

  • Reliable storage and 24/7 access

    Storing documents in the cloud prevents leaks of confidential data and provides users with secure access at any convenient time

  • Quick start

    The ease of setting up and implementing the product allows you to quickly start using it in your organization, adapt it to processes and corporate standards, and quickly develop additional necessary functionality. We provide training, detailed documentation, warranty and support, and also help solve new integration tasks

  • Standardization of procedures

    Forget about mistakes when performing operations and tasks, configure processes, work with document templates that have passed legal expertise, and provide compliance with regulations and all approved procedures. Forget about mistakes when performing operations and tasks. With Microsoft automation, you can configure processes, work with document templates that have passed legal expertise, and ensure compliance with regulations and all approved procedures.

  • Task control

    Provide 100% task completion by controlling deadlines and timely performance of duties and be confident that documents have gone through all necessary approval and signing stages

Benefits of using Microsoft 365

  • Corporate level security

    The infrastructure protection and support are provided by Microsoft company by the highest standards

  • Productivity increasing

    150% - an average indicator of work productivity increasing; a quick start for new employees

  • Costs decreasing and optimization

    Enhance your experience with our solution that integrates Microsoft process automation for seamless operations. Enjoy a unified platform with flexible subscriptions, automatic updates, and an easy, familiar interface.

  • Realtime teamwork

    The Microsoft 365 tool gives you the new abilities for teamwork and communication anytime and anywhere

  • World leadership and acknowledgement

    Over 300 millions of business users and 90% of companies from the Fortune 500 list have chosen Microsoft 365

  • Cloud storage and 24/7 access

    A centralized data storage in the cloud infrastructure with 24-hour access

Our clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

ArcelorMittal

World’s leading steel company

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

ING Bank

Among top 3 banks servicing international clients in Ukraine

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Globus Bank

Ukrainian Commercial Bank

Turbogaz

Development, manufacture, installation and maintenance of equipment for the gas industry

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

Piraeus Bank

The largest Greek bank and the company in the country

Nurbank

One of the leading banks in the Republic of Kazakhstan

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

LOGIT Management Consulting 

Advises, empowers and supports more than 1,000 organizations in more than 70 countries each year

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

AVK Company

One of the leaders of the national confectionery market

Get the product presentation now

We will send the link to your email

Start now

Order a personal demo now and discover new opportunities for your company by building a single digital workspace and automating business processes

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What’s new?

View all news
  • softXspace365 – Document management and process automation for your Microsoft 365

    February, 2024

    How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

    Read more
  • Merry Christmas and a Happy New Year 2024!

    December, 2023

    On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

    Read more
  • Digital workspace in Microsoft 365 for the Swiss company Siloxene

    October, 2023

    The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

    Read more
softXspace365 – Document management and process automation for your Microsoft 365

February, 2024

How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
Merry Christmas and a Happy New Year 2024!

December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
Digital workspace in Microsoft 365 for the Swiss company Siloxene

October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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