Collegial Bodies Automation

Register a question to the meeting provided with its full information: collegial body name, description and reasoning, explanations and comments, additional files. Each question is registered with an automated setting of the registry number

Ability to build the approval route, choose the approval type (serial, parallel or mixed), define approvers, and configure or use predefined templates of approval stages. While approving, there is a possibility to leave comments on resolutions and send them for revision

Automated establishing of agenda by approved questions and full information about the meeting: date, place, participants and speakers, questions to debate on, files, resolution projects

Vote on each item on the meeting agenda with the possibility of making remarks and adding comments and suggestions. The system allows you to configure the decision-making logic in the case of an equal number of votes with a casting vote

Automatic creation of the protocol based on the results of the meeting, indicating voting results, proposals and comments, appointments and resolutions. The smart template form will allow you to create a protocol automatically

Add user appointments to execute the approved resolution with the possibility of monitoring it

Responsibilities delegation, the ability to substitute a temporarily absent employee (secretaries, collegial body members, etc.) for all processes functioning in the usual work team's rhythm

You can set a full document legally significance by signature visualization thanks to the system QES service support

Work on documents directly in the system (Word, Excel, PDF, and other Office file formats) without the need to install additional office software

A flexible and multifunctional search allows you to quickly find the necessary documents while configuring filters allow you to get a required result

A full-text search allows you to quickly and easily find any documents by their content

Support of multilingual user interface (UA, EN, PL, GE), setting of various user-preferred interface languages

The system has a simple and clear design that allows users to work easily and conveniently. A systematized representation of information in a standard interface, a unified cards design, all elements are always in the usual place. Ability to the full-fledged work from a mobile or any other device, adaptive design for different screen sizes

It is possible to configure role models, access policy, dictionaries, and other elements for a convenient work

Design your individual information-analytical reports, and export the results to Excel for the data and key indicators visualization. For example, you can get operation data and analyze it in terms of the collegial body (quantity of meetings, questions, resolutions, appointments, and many more)

Using the portal decreases time to establishing, holding collegial bodies meetings (preparing and approving the agenda, voting, generating protocols, setting and monitoring tasks, etc.), making decisions, and ensuring their execution.

Provide permanent access for users at any time and from anywhere. The system guarantees uninterrupted and effective work of any management body in the organization and is a perfect fit for banks and financial institutions, large enterprises, holdings, and government bodies.

The system guarantees safe processing and reliable storage of information and documents in the cloud or on your organization's server, preventing confidential data leakage. Two-factor authentication ensures only authorized employees access the information.

Significant simplification in managing operations and holding meetings of collegial bodies, monitoring execution, and reducing risks in decision implementation. Deadline control for assignments improves discipline and accountability.

Standardized processes for all operational procedures eliminate errors in important business documents. Configure standard approval routes, work with templates of legally reviewed documents, and ensure compliance with all approved procedures. 100% execution of assignments via deadline control.

Easy portal customization allows fast implementation, adaptation to internal rules, corporate standards, and local legislation. We also provide integration services, training, detailed product documentation, and quality warranty and service support.

With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

The ability to connect modern video conferencing services to holding online meetings

Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoſt Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.

Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization

Our scan&recognition module allows you to implement the functionality of text recognition from scanned documents of any format, the ability to search by the text content of scanned documents, stream scanning directly into the system, and processing of QR and bar codes