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Document Management Software for Government

The full life cycle automation of classic document management for state authorities, local governments, and enterprises with similar business processes (registration of the incoming appeals, task management, execution monitoring, creation and approval of the outgoing documents, internal correspondence, etc.)

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Electronic document management system for government agencies

Turns paper document management into an electronic one, that saves a lot of time and resources, reinforces control at every document processing stage, simplifies the interaction between employees and provides 24-hour secure access to the necessary data anywhere and from any device

Opportunities that will make your work special

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Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Get our product — get all you need

  • Kontaktdatenbank

    Kontaktdatenbank

    Die Datenbank speichert alle Informationen über jeden Kontakt, Einzelheiten über juristische Personen und persönliche Daten über natürliche Personen. Sie können hier Kontaktinformationen wie Adressen, Telefonnummern von Beauftragten oder Kontaktpersonen usw. abrufen

  • Dokumentendatenbank

    Dokumentendatenbank

    Die Dokumentendatenbank ermöglicht den 24-Stunden-Zugriff auf alle Dokumente von jedem Gerät und jedem Ort aus, der über eine Internetverbindung verfügt. Sie können Dokumente erstellen, genehmigen und unterzeichnen, Aufgaben festlegen und ausführen oder einfach nur die erforderlichen Informationen zum richtigen Zeitpunkt einsehen

  • Web-Zugang

    Web-Zugang

    Das System erfordert keine Installation zusätzlicher Software, um es zu nutzen. Es ist möglich, vollumfänglich zu arbeiten, nachdem Sie das System einfach für den Zugriff über Ihren bevorzugten Browser auf einem PC, Tablet oder Smartphone autorisiert haben

  • Vertretung und Delegation

    Vertretung und Delegation

    Einstellungen für die automatische Delegation von Aufgaben an einen Stellvertreter und für die Vertretung eines vorübergehend abwesenden Mitarbeiters

  • Personalmodul

    Personalmodul

    Visualisierung der organisatorischen Untergliederung von Strukturbereichen/Gruppen und der Benutzerkartei

  • Automatische Registrierung

    Automatische Registrierung

    Automatische Erzeugung von Registrierungsnummern für Dokumente. Dank der vorkonfigurierten Nummerierungsvorschriften können Sie eine hochkomplexe Festlegung von Registrierungsnummern vornehmen (unter Verwendung von Dokumentkartenattributen, Daten und logischen Bedingungen)

Why does the softXspace Government?

  • Time and resources saving

    Automation provides a significant reduction in document processing time, a reduction of up to 50% in operating losses, a 30% reduction in administrative expenses, reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. Besides, the system works only by web access, that allows you to easily support it in personal infrastructure or host it on external data centers, making savings on your own resources and technical support

  • Interaction and communication

    The product allows you to work with documents anywhere and anytime, have full access to files 24/7, provides the ability of teamwork and document online editing, that assists remote employees operations and interaction simplification of employees from different divisions

  • Free platform

    The system is built over the softXspace platform, which allows you to implement it on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads on connecting new users

Connect integrations

  • softXspace-Plattform

    softXspace-Plattform

    Mit Hilfe der Möglichkeiten der softXspace-Plattform können Sie in kurzer Zeit und mit geringem Aufwand Ihren Arbeitsalltag verändern, Prozesse automatisieren und in kurzer Zeit und mit geringen Kosten einen modernen Informationsraum schaffen. Unsere Low Code plattform Tools für die eigene Entwicklung von Geschäftsprozessen ohne Programmierung ermöglichen Ihnen die schnelle Erstellung von individuellen Formularen, Karten u.v.m., was den prozess vertragsmanagement effizienter und einfacher macht.

  • softXspace-Produktlinie

    softXspace-Produktlinie

    Sie können unsere fertigen Produkte schnell in ein Dokumenten-Workflow-System, elektronisches Vertragsmanagement, Beschaffungsmanagement, etc. integrieren. Leistungsstarke offene API (REST, SOAP, eine vollwertige CMIS-Standardimplementierung) ermöglicht Ihnen eine schnelle Integration des Produkts in den Unternehmensinformationsraum

  • SEIEB

    SEIEB

    Anbindung an das System of Electronic Interaction of Executive Bodies (SEIEB), das darauf abzielt, den Dokumenten-Workflow zu automatisieren und einen einheitlichen Informationsraum für die Registrierung, den Empfang, die Analyse und die Ablage von Organisations- und Verwaltungsdokumenten der Exekutivorgane in elektronischer Form unter Verwendung von QES einzurichten

Our clients

Naftogaz Digital Technologies | Case Studies | soft Xpansion
Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Ministry of Digital Transformation of Ukraine | Case Studies | soft Xpansion
Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

Minister of Energy and Environmental Protection of Ukraine | Case Studies | soft Xpansion
Minister of Energy and Environmental Protection of Ukraine

Forms and implements state policy in the field of fuel and energy complex

Vinnytsia City Council | Case Studies | soft Xpansion
Vinnytsia City Council

Local self-government body

Kryvyi Rih City Council | Case Studies | soft Xpansion
Kryvyi Rih City Council

Local self-government body

Mariupol City Council | Case Studies | soft Xpansion
Mariupol City Council

Local self-government body

Chortkiv City Council | Case Studies | soft Xpansion
Chortkiv City Council

Local self-government body

Energodar City Council | Case Studies | soft Xpansion
Energodar City Council

Local self-government body

Shakhivska Amalgamated Territorial Community | Case Studies | soft Xpansion
Shakhivska Amalgamated Territorial Community

Local self-government body

Rubizhne City Council | Case Studies | soft Xpansion
Rubizhne City Council

Local self-government body

Baltic City Council | Case Studies | soft Xpansion
Baltic City Council

Local self-government body

Association of Amalgamated Territorial Communities | Case Studies | soft Xpansion
Association of Amalgamated Territorial Communities

Defends and lobbies ATC interests at the regional and local levels throughout Ukraine

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Start now

Ask for an individual product demonstration right now and learn how you can quickly pass from the paper document workflow to the electronic one. Our implementation expert will tell you about all key features and product functionality by demonstrating real use cases

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What’s new?

  • Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

    August, 2025

    Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

    Read more

  • Streamlining Contract Management with Low-Code Solutions

    March, 2025

    In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

    Read more
  • How Novus Automated Contract Management: Results of the First Phase

    How Novus Automated Contract Management: Results of the First Phase

    March, 2025

    Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

    Read more

Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

August, 2025

Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

Read more

Streamlining Contract Management with Low-Code Solutions

March, 2025

In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

Read more
How Novus Automated Contract Management: Results of the First Phase

How Novus Automated Contract Management: Results of the First Phase

March, 2025

Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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