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Document Management Software for Government

The full life cycle automation of classic document management for state authorities, local governments, and enterprises with similar business processes (registration of the incoming appeals, task management, execution monitoring, creation and approval of the outgoing documents, internal correspondence, etc.)

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Electronic document management system for government agencies

Turns paper document management into an electronic one, that saves a lot of time and resources, reinforces control at every document processing stage, simplifies the interaction between employees and provides 24-hour secure access to the necessary data anywhere and from any device

Opportunities that will make your work special

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Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Get our product — get all you need

  • Documents database

    Documents database

    24-hour access to all documents from any device and any place that have an Internet connection. You can create, approve, and sign the document, establish and perform tasks, or just view necessary information at the appropriate time

  • Counterparty registry

    Counterparty registry

    The register stores all information about each counterparty, details of legal entities and personal data of individuals. You can get here such contact information as addresses, delegate or contact person phones, etc.

  • Web access

    Web access

    The system does not require the installation of any additional software to get started with. It is possible to work full-fledged just by authorizing the system from your favorite browser on a PC, tablet, or smartphone

  • Approval

    Approval

    Setting up a staged sequential or parallel approval with required instructions for action in case of refusal. A flexible designer allows you to choose by different ways approvers, set action queues, and save approval routes as templates

  • Tasks

    Tasks

    Multi-level delegation of tasks, the simultaneous appointment of separate tasks and/or several executors. The ability to quickly set the task to division or employees' group, and to review operatively execution of all tasks on document

  • Execution monitoring

    Execution monitoring

    Setting up control over the execution of individual tasks and the document as a whole allows you to control document processing time and task execution terms efficiently. There is also a possibility present for early reminders about upcoming control

Why does the softXspace Government?

  • Time and resources saving

    Automation provides a significant reduction in document processing time, a reduction of up to 50% in operating losses, a 30% reduction in administrative expenses, reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. Besides, the system works only by web access, that allows you to easily support it in personal infrastructure or host it on external data centers, making savings on your own resources and technical support

  • Interaction and communication

    The product allows you to work with documents anywhere and anytime, have full access to files 24/7, provides the ability of teamwork and document online editing, that assists remote employees operations and interaction simplification of employees from different divisions

  • Free platform

    The system is built over the softXspace platform, which allows you to implement it on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads on connecting new users

Connect integrations

  • softXspace platform

    softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • SEIEB

    SEIEB

    Ability to connect to the System of Electronic Interaction of Executive Bodies (SEIEB), which aims to automate document workflow and establish a unified information space for the registration, reception, analysis, and store of organizational and administrative documents of the executive authority bodies in electronic form using QES

Our clients

Naftogaz Digital Technologies | Case Studies | soft Xpansion
Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Ministry of Digital Transformation of Ukraine | Case Studies | soft Xpansion
Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

Minister of Energy and Environmental Protection of Ukraine | Case Studies | soft Xpansion
Minister of Energy and Environmental Protection of Ukraine

Forms and implements state policy in the field of fuel and energy complex

Vinnytsia City Council | Case Studies | soft Xpansion
Vinnytsia City Council

Local self-government body

Kryvyi Rih City Council | Case Studies | soft Xpansion
Kryvyi Rih City Council

Local self-government body

Mariupol City Council | Case Studies | soft Xpansion
Mariupol City Council

Local self-government body

Chortkiv City Council | Case Studies | soft Xpansion
Chortkiv City Council

Local self-government body

Energodar City Council | Case Studies | soft Xpansion
Energodar City Council

Local self-government body

Shakhivska Amalgamated Territorial Community | Case Studies | soft Xpansion
Shakhivska Amalgamated Territorial Community

Local self-government body

Rubizhne City Council | Case Studies | soft Xpansion
Rubizhne City Council

Local self-government body

Baltic City Council | Case Studies | soft Xpansion
Baltic City Council

Local self-government body

Association of Amalgamated Territorial Communities | Case Studies | soft Xpansion
Association of Amalgamated Territorial Communities

Defends and lobbies ATC interests at the regional and local levels throughout Ukraine

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Start now

Ask for an individual product demonstration right now and learn how you can quickly pass from the paper document workflow to the electronic one. Our implementation expert will tell you about all key features and product functionality by demonstrating real use cases
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What’s new?

  • How Novus Automated Contract Management: Results of the First Phase

    How Novus Automated Contract Management: Results of the First Phase

    March, 2025

    Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

    Read more

  • soft Xpansion on DIGITAL BANKING FRONT & BACK-OFFICE. RPA DAY – 2025

    February, 2025

    The event brought together top experts, analysts, and financial market leaders to discuss the latest trends in banking technology, process automation, and the use of innovative IT solutions.

    Read more

  • Streamlining Contract Management with Low-Code Solutions

    February, 2025

    In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation, and the benefits of adopting these tools to increase productivity and reduce errors.

    Read more
How Novus Automated Contract Management: Results of the First Phase

How Novus Automated Contract Management: Results of the First Phase

March, 2025

Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

Read more

soft Xpansion on DIGITAL BANKING FRONT & BACK-OFFICE. RPA DAY – 2025

February, 2025

The event brought together top experts, analysts, and financial market leaders to discuss the latest trends in banking technology, process automation, and the use of innovative IT solutions.

Read more

Streamlining Contract Management with Low-Code Solutions

February, 2025

In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation, and the benefits of adopting these tools to increase productivity and reduce errors.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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