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Government

The full life cycle automation of classic document management for state authorities, local governments, and enterprises with similar business processes (registration of the incoming appeals, task management, execution monitoring, creation and approval of the outgoing documents, internal correspondence, etc.)

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Electronic document management system for government agencies

Turns paper document management into an electronic one, that saves a lot of time and resources, reinforces control at every document processing stage, simplifies the interaction between employees and provides 24-hour secure access to the necessary data anywhere and from any device

Opportunities that will make your work special

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Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Unified user workspace

An automated workplace with centralized access to all documents and tasks

Incoming documents

Processing all kinds of appeals (incoming letters, citizen and legal bodies appeals, requests, etc.)

Outgoing documents

Initiatives and incoming appeals responses creation

Internal documents

Internal document management (orders, prescriptions, duty notices, etc.)

QES Signing

An electronic signature support

Search

A power designer of search queries and display filters

Get our product — get all you need

  • Documents database

    24-hour access to all documents from any device and any place that have an Internet connection. You can create, approve, and sign the document, establish and perform tasks, or just view necessary information at the appropriate time

  • Counterparty registry

    The register stores all information about each counterparty, details of legal entities and personal data of individuals. You can get here such contact information as addresses, delegate or contact person phones, etc.

  • Web access

    The system does not require the installation of any additional software to get started with. It is possible to work full-fledged just by authorizing the system from your favorite browser on a PC, tablet, or smartphone

  • Approval

    Setting up a staged sequential or parallel approval with required instructions for action in case of refusal. A flexible designer allows you to choose by different ways approvers, set action queues, and save approval routes as templates

  • Tasks

    Multi-level delegation of tasks, the simultaneous appointment of separate tasks and/or several executors. The ability to quickly set the task to division or employees' group, and to review operatively execution of all tasks on document

  • Execution monitoring

    Setting up control over the execution of individual tasks and the document as a whole allows you to control document processing time and task execution terms efficiently. There is also a possibility present for early reminders about upcoming control

Why does the softXspace Government?

  • Time and resources saving

    Automation provides a significant reduction in document processing time, a reduction of up to 50% in operating losses, a 30% reduction in administrative expenses, reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. Besides, the system works only by web access, that allows you to easily support it in personal infrastructure or host it on external data centers, making savings on your own resources and technical support

  • Interaction and communication

    The product allows you to work with documents anywhere and anytime, have full access to files 24/7, provides the ability of teamwork and document online editing, that assists remote employees operations and interaction simplification of employees from different divisions

  • Free platform

    The system is built over the softXspace platform, which allows you to implement it on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads on connecting new users

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • SEIEB

    Ability to connect to the System of Electronic Interaction of Executive Bodies (SEIEB), which aims to automate document workflow and establish a unified information space for the registration, reception, analysis, and store of organizational and administrative documents of the executive authority bodies in electronic form using QES

Webinar recording

1h 7min

Watch now

We recommend watching our webinar recording

From this video, you will learn about our experience in implementing modern IT solutions in the public sector and the advantages and prospects of implementing the softXspace Government document management system

Our clients

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

Minister of Energy and Environmental Protection of Ukraine

Forms and implements state policy in the field of fuel and energy complex

Vinnytsia City Council

Local self-government body

Kryvyi Rih City Council

Local self-government body

Mariupol City Council

Local self-government body

Chortkiv City Council

Local self-government body

Energodar City Council

Local self-government body

Shakhivska Amalgamated Territorial Community

Local self-government body

Rubizhne City Council

Local self-government body

Baltic City Council

Local self-government body

Association of Amalgamated Territorial Communities

Defends and lobbies ATC interests at the regional and local levels throughout Ukraine

Get a product presentation now

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Start now

Ask for an individual product demonstration right now and learn how you can quickly pass from the paper document workflow to the electronic one. Our implementation expert will tell you about all key features and product functionality by demonstrating real use cases
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How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
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December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
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October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

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soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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