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Document Management Software

A modern BPM system for the complex automation of any company's business processes with no-code tools. The product provides a controlled and managed performance of automated processes for incoming and outgoing documents, internal correspondence, employees’ requests, orders, contracts, establishing digital archive, and conducting staff and personnel documentation

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Automation of business processes and document workflow

Grow your business efficiency with the help of system automation of processes, which gives you the possibility to reduce operational costs and the time of employees for processing routine tasks. The product implementation will help you to standardize work, monitor task execution, and minimize risks of confidential data loss due to reliable document storage with 24/7 access

Opportunities that will make your work special

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Catalogue of ready-to–use processes

Use ready-to-go processes for fast automation and efficient work on document management, contracts, procurements, HR, requests, etc.

Tools for convenient everyday work

A flexible configuring for yourself and simplification of routine operations on approval, signing, monitoring, storing, etc.

End-to-End automation

Complex automation of business processes, which covers all company divisions thanks to low-code and no-code tools

Work with documents

Work with any format of electronic and scanned documents, simultaneous 24/7 work on documents with colleagues, and establishment of the digital archive.

Digital signature

A full-fledged legally significant document workflow thanks to the ability to sign documents online, from anywhere, and at any time

Employee space

Each employee has their own account with 24/7 access to documents, tasks, and company corporate resources.

External users and counterparties

Ability to interact with all your counterparties – clients, suppliers, partners, etc.

Catalogue of ready-to–use processes

Use ready-to-go processes for fast automation and efficient work on document management, contracts, procurements, HR, requests, etc.

Tools for convenient everyday work

A flexible configuring for yourself and simplification of routine operations on approval, signing, monitoring, storing, etc.

End-to-End automation

Complex automation of business processes, which covers all company divisions thanks to low-code and no-code tools

Work with documents

Work with any format of electronic and scanned documents, simultaneous 24/7 work on documents with colleagues, and establishment of the digital archive.

Digital signature

A full-fledged legally significant document workflow thanks to the ability to sign documents online, from anywhere, and at any time

Employee space

Each employee has their own account with 24/7 access to documents, tasks, and company corporate resources.

External users and counterparties

Ability to interact with all your counterparties – clients, suppliers, partners, etc.

Get our product — get all you need

  • Eingehende und ausgehende Dokumente

    Eingehende und ausgehende Dokumente

    Verarbeitung aller Arten von eingehender und ausgehender Korrespondenz: Vorbereitung, Registrierung, Überprüfung, Bearbeitung, Genehmigung und Versand der Antwort, Ausführung und Überwachung, Unterstützung von Barcodes und Integration mit E-Mail

  • Interne Dokumente

    Interne Dokumente

    Automatisierung von Prozessen für die Genehmigung, Unterzeichnung und Überwachung interner Dokumente: Anträge/Anfragen von Mitarbeitern, Bestellungen und Beschlüsse, Personaldokumente, Service-Notizen, interne regulatorische Dokumente, Kaufanfragen usw

  • Sitzungen und Protokolle

    Sitzungen und Protokolle

    Erstellung, Genehmigung und Durchführung von Konferenzen und Sitzungen: Aufstellung und Genehmigung der Tagesordnung, Abstimmungen, Erstellung und Unterzeichnung von Protokollen sowie Erstellung von Aufträgen und die Kontrolle ihrer Ausführung

  • Verträge

    Verträge

    Das Produkt ermöglicht die Erstellung eines Vertragsverzeichnisses und zugehöriger Dokumente (Zusatzvereinbarungen, Leistungsbeschreibungen, Urkunden, Rechnungen usw.) sowie eines Verzeichnisses der Vertragspartner des Unternehmens. Darüber hinaus ist es möglich, einen rechtlich bedeutsamen Dokumenten-Workflow mit den Vertragspartnern einzurichten

  • Mitarbeiterkonto

    Mitarbeiterkonto

    Jeder Mitarbeiter erhält einen persönlichen Bereich mit allen zusammengefassten Aufgaben, Aufträgen und Dokumenten. Mitarbeiter kann ein Dashboard mit wichtigen Nachrichten und Informationen über die letzte Aktivität einrichten. Der persönliche Bereich enthält auch Links zu externen Ressourcen, ein Verzeichnis der Geschäftsprozesse, die Unternehmensstruktur und die Kontakte der Kollegen

  • Externe Benutzer

    Externe Benutzer

    Sie können mit Ihren Geschäftspartnern (Kunden, Lieferanten, Partnern) interagieren, indem Sie öffentliche Formulare zum Ausfüllen erstellen oder spezielle E-Mails zur schnellen Genehmigung von Dokumenten und zur Übermittlung von Informationen entwerfen

Why does the softXspace Business?

  • Time and resources saving

    Business allows you to automate a complete range of business processes, that lead to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

  • Reliable and safe 24/7 access

    The product provides reliable storage of documents in the cloud, avoids confidential data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, including the ability to teamwork and document online editing, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

  • Standardization and control

    Due to the standardization of all working procedures, you can forget about mistakes while one or another business process. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

Connect integrations

  • Microsoft infrastructure

    Microsoft infrastructure

    The product is fully integrated with the entire Microsoft 365 infrastructure (Outlook, Teams, OneDrive, SharePoint, Word, Excel, Power BI, etc.) and Azure Active Directory. We also help solve individual integration tasks and integrate the product into the company's IT landscape based on Microsoft products

  • Third-party systems

    Third-party systems

    Create a single integrated IT infrastructure by combining the product with third-party systems: ERP, ECM, DMS, and internal portals. Ability to integrate solutions with accounting systems and CRMs (SAP, Salesforce)

  • Cloud and online services

    Cloud and online services

    Possibility to integrate with electronic signature services, online platforms for legally significant electronic document flow, counterparty verification services, etc

Our clients

KERNEL | Case Studies | soft Xpansion
KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

COFCO Agri Resources Ukraine | Case Studies | soft Xpansion
COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Piraeus Bank | Case Studies | soft Xpansion
Piraeus Bank

The largest Greek bank and the company in the country

Globus Bank | Case Studies | soft Xpansion
Globus Bank

Ukrainian Commercial Bank

Raiffeisen Bank | Case Studies | soft Xpansion
Raiffeisen Bank

One of the leaders in the banking system of Ukraine

UKRSIBBANK | Case Studies | soft Xpansion
UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

Naftogaz Digital Technologies | Case Studies | soft Xpansion
Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

ArcelorMittal | Case Studies | soft Xpansion
ArcelorMittal

World’s leading steel company

Niva Pereyaslavshchina | Case Studies | soft Xpansion
Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

RISOIL S.A. | Case Studies | soft Xpansion
RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

ProCredit Bank | Case Studies | soft Xpansion
ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

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Start now

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What’s new?

  • Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

    August, 2025

    Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

    Read more

  • Streamlining Contract Management with Low-Code Solutions

    March, 2025

    In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

    Read more
  • How Novus Automated Contract Management: Results of the First Phase

    How Novus Automated Contract Management: Results of the First Phase

    March, 2025

    Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

    Read more

Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

August, 2025

Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

Read more

Streamlining Contract Management with Low-Code Solutions

March, 2025

In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

Read more
How Novus Automated Contract Management: Results of the First Phase

How Novus Automated Contract Management: Results of the First Phase

March, 2025

Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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