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Comprehensive HR Process Automation

From leave requests to KPI management — a single platform to digitize HR administration, recruiting, onboarding, and employee development. Mobile apps for iOS and Android, qualified electronic signature, integration with corporate systems.

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Three Modules — Full HR Coverage

softXspace.HR consists of three modules, each addressing a specific block of HR tasks: from core HR administration to recruiting and performance management. Modules work together or independently — start with one and scale as needed.

Paper-based HR Is a Growing Business Risk

HR challenges and pain points

When a company has hundreds or thousands of employees, paper-based HR becomes a bottleneck: requests get lost between departments, certificates take days to process, and managers can't see the real picture of team availability.

softXspace.HR eliminates these problems by uniting key HR processes in a single digital workspace — accessible to every employee from a smartphone or computer.

softXspace.HR-Basis — Core HR Process Automation

  • 🏖️ Leave Request

    Submit a leave request with automatic date calculation and remaining days balance. Choose leave type, configurable approval workflows, instant manager notification.

  • 🔄 Transfer Request

    Process employee transfers to another position or department with a full approval chain and automatic data updates.

  • 🏦 Bank Details Change

    Update payroll bank details in a few clicks — no paper forms or visits to accounting.

  • ✈️ Business Trip Request

    Arrange business trips with details on duration, purpose, route and budget. Automatic approval workflows.

  • 📝 Resignation Request

    Submit a resignation with reason, preferred date, and trigger the offboarding process.

  • 📄 Certificate Request

    Request income certificates, employment verification, work record copies, or character references.

  • 💰 Salary Change Request

    Initiate a salary review with justification and approval routing through manager and HR department.

  • 🔑 Access Pass Request

    Order an electronic access pass for company premises with automatic validation and approval.

  • 🛠️ ServiceDesk Request

    Quickly create a request to internal support directly from the employee's HR portal.

  • 💵 Payslip

    View detailed information about salary accruals, bonuses, deductions and other payments.

  • 🤝 Financial Assistance

    Submit a request for financial support with the ability to specify the reason and attach documents.

  • 💳 Advance Payment

    Request an unscheduled partial salary payment with automatic approval.

  • 📋 Character Reference

    Generate and receive a reference for internal or external use based on HR records.

  • 🪪 Digital Business Card

    Create and update a digital business card with contact details, position and department.

  • 📦 Document Transfer

    Organize HR document transfers between departments with status tracking.

  • 📖 Policies & Procedures

    Electronic acknowledgment of internal policies and regulations with confirmation tracking.

  • 📅 Personal Events

    Display personal events, reminders and deadlines in a unified dashboard calendar.

  • 👥 Absence Calendar

    Consolidated calendar for managers: vacations, sick leave, business trips for all subordinates.

  • 📆 Activity Planning

    Tool for planning team activities, meetings and corporate events.

A Single Window for All HR Requests

HR professional working in office

A ready-made solution built on the softXspace platform that extends the digital workspace functionality. The module automates creation, approval and signing of HR requests, significantly reduces processing time and systematizes procedures.

softXspace.HR-Recruiting&Onboarding — Recruiting and Onboarding Automation

  • 🔍 Personnel Search & Transfer

    Automate creation and review of job opening requests or internal transfer requests.

  • 👤 Candidate Review Process

    Organize and automate all selection stages: from resume receipt to final decision.

  • 🖥️ Workplace Preparation

    Automatic checklist for preparing everything a new employee needs: equipment, access, documents.

  • ⏱️ Probation Period

    Define tasks and KPIs for the probation period, track progress and record evaluation results.

From Vacancy to Productive Employee

Team collaboration and onboarding

A module for automating hiring and onboarding processes. Increases HR department efficiency, optimizes candidate search procedures, and reduces time spent on administrative tasks.

softXspace.HR-KPI — Performance and Development Management

  • 📊 Performance Evaluation

    Organize periodic employee reviews based on key performance indicators with configurable scales.

  • 🎯 Goal Evaluation

    Define individual and team OKR/KPIs, track progress in real time and analyze achievements.

  • 🎓 Professional Development

    Manage training and professional development plans: from course requests to evaluating effectiveness.

Transparent Performance Evaluation and Development System

KPI analytics dashboard

A module for automating employee performance evaluation, defining and monitoring goal achievement, and developing skills and qualifications.

A Single Ecosystem — From HR to Document and Contract Management

Digital ecosystem multi-device

All softXspace.HR modules are built on the unified softXspace platform — a proven solution for document management and business process automation used by 250+ organizations in 20+ countries. Start with HR — and expand your company's digital processes without changing platforms.

Part of the softXspace Ecosystem

  • 📱 Mobile Access

    Responsive interface for any device. Dedicated native apps for iOS and Android with biometric authentication.

  • 🖥️ Desktop Version

    Full-featured HR manager workstation for data operations, bulk actions, and report generation.

  • ✍️ Electronic Signature

    Legally binding document signing. Qualified Electronic Signature (QES) compliant with eIDAS, DocuSign, Adobe Sign.

  • 🤖 AI Features & Chatbots

    Built-in AI: chatbot assistant, smart suggestions when filling out requests, internal knowledge base.

  • ⚙️ No-Code Builders

    Extend the system without programming. Process builder, form builder, document template builder.

  • 🔗 Integrations

    Connect to ERP systems (SAP, Oracle, Microsoft Dynamics), HRM/HCM, payroll and banking systems. Open API.

Who softXspace.HR Is For

  • 🛒 Retail Chains

    Thousands of employees across hundreds of locations. High turnover, distributed geography.

  • 🏭 Manufacturing Companies

    Complex organizational structure, occupational safety requirements, large volumes of HR documentation.

  • 🌾 Agribusiness

    Seasonal hiring, remote branches, need for mobile HR services access without stable internet.

  • 🚛 Logistics Companies

    Distributed network of warehouses, hubs and routes. Large numbers of line staff.

  • 🏗️ Construction Companies

    Project-based work, mobile crews on sites, occupational health and safety logs.

  • 🏦 Banks & Financial Institutions

    High security and compliance standards, regulated processes, legally binding electronic signature.

  • 🏛️ Government Agencies

    Regulated document workflow, legislative compliance, integration with government registries.

  • 🏢 500+ Employees

    When scale and growth speed demand a systematic approach to HR processes.

Case Study: Major Retail Chain — 16,000 Employees, 1,800+ Locations

Retail logistics case study

One of the largest retail networks in Eastern Europe chose softXspace.HR-Basis for complete digitization of HR workflow. The result — a mobile HR portal that allows every employee to resolve HR matters from their smartphone in minutes.

Read the full case study →

Read the full case study

Frequently Asked Questions

The core HR-Basis module takes 1–4 months. The full suite of three modules takes 4–8 months depending on company size and number of integrations.

softXspace.HR runs in the cloud or on your own infrastructure. Mobile apps work with any deployment option.

Yes. Qualified Electronic Signature (QES) compliant with eIDAS, DocuSign, eSign, and Adobe Acrobat Sign.

Yes. Each module (HR-Basis, HR-Recruiting&Onboarding, HR-KPI) works independently.

Organizations with 500+ employees: retail chains, manufacturing, agribusiness, logistics, construction, banks, government agencies.

Yes. The No-Code process builder lets you create custom approval workflows, request forms, and document templates.

The softXspace platform is fully GDPR compliant. Role-based access, data encryption, full audit trail.

Any ERP via open API: SAP, Oracle, Microsoft Dynamics, HRM/HCM systems, payroll, banking services.

The responsive interface is optimized for low-bandwidth. Native mobile apps ensure stable operation.

Yes. Built-in AI assistant: chatbot for HR questions, smart suggestions, and internal knowledge base.

Ready to Automate Your HR Processes?

Request an individual softXspace.HR demo and discover how to digitize HR workflow in your company.

Request demo

What's New?

  • Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

    August, 2025

    Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

    Read more

  • Streamlining Contract Management with Low-Code Solutions

    March, 2025

    In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

    Read more
  • How Novus Automated Contract Management: Results of the First Phase

    How Novus Automated Contract Management: Results of the First Phase

    March, 2025

    Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

    Read more

Process Automation and Document Management in Microsoft 365: 1-Wk Implementation

August, 2025

Discover how softXspace365 automates workflows and document management in Microsoft 365. Fast deployment, no-code setup, digital signatures, analytics, and more — all inside Teams and SharePoint

Read more

Streamlining Contract Management with Low-Code Solutions

March, 2025

In this article, we examine how low-code solutions can transform contract management, how to implement workflow automation and the benefits of adopting these tools to increase productivity and reduce errors.

Read more
How Novus Automated Contract Management: Results of the First Phase

How Novus Automated Contract Management: Results of the First Phase

March, 2025

Novus, one of the largest supermarket chains in Ukraine, chose the Low-Code/No-Code platform softXspace to comprehensively automate its contract management processes.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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