Digital HR Document Management for the Largest Retail Chain
13 April 2026
The largest Ukrainian retail chain, Avrora, implemented digital HR document management based on the softXspace platform. The project covers full automation of HR documentation: from hiring through transfers and leave requests to termination.
Challenges
Avrora operates over 1,300 stores across Ukraine with tens of thousands of employees. Manual processing of HR documents caused significant delays and administrative burden. The company needed a centralized electronic document management solution with qualified electronic signatures (QES) that could integrate with the existing ERP system.
Implemented Solution
- Automated HR workflows — hiring, transfers, leave, termination — all processes handled digitally
- Qualified electronic signatures (QES) — legally binding digital signing of all HR documents
- ERP integration — automatic data exchange between HR and enterprise systems
- Employee portal — self-service access for all employees to view and sign documents
- Central electronic archive — secure archiving of all HR documents with quick access
Results
Digitizing HR document management enabled Avrora to significantly reduce document processing time, eliminate paper usage and physical shipping between stores, ensure legal compliance through QES, and gain real-time transparency over every document's status.
Frequently Asked Questions
What HR processes were automated?
Hiring, transfers, leave requests, termination and all accompanying HR documents — fully digital with qualified electronic signatures.
How many stores use the system?
Over 1,300 stores of the Avrora retail chain across Ukraine work with the digitized HR document management system.
What platform is used?
The system is based on the LowCode/NoCode softXspace platform with ERP integration.
Want to digitize HR document management? Contact us for a consultation.
