Various opportunities for modern cities and states operation
Improve interaction between various state authorities and also between the state and citizens, simplify the provision of administrative and electronic services, convert paper document flow into an electronic one, automate work on documents and take care of their safe storage, increase employees' executive discipline, and eventually, you will save time and budget funds
Electronic documents workflow establishment
Get rid of paper red tape – automate various business processes of the full life cycle of classic document flow (registration of incoming documents or citizen appeals, work with resolutions, execution control, creation and approval of outgoing documentation, internal correspondence, etc.). The implementation of our solutions allows you to significantly save time and resources, strengthen control at every stage of work on documents, simplify the interaction between employees and increase their productivity, and provide round-the-clock protected access to the required data anywhere and by any device. Our softXspace Government electronic document management system meets the data security requirements of the G2 guarantee level and DSTU-4145-2002, which is confirmed by an official expert certification, so you can be sure of the reliability of storing information and documents. Equally important is that our system is protected by copyright, that greatly simplifies the procurement procedure and reduces implementation time
Legally significant document workflow
Implement a modern electronic document workflow that gives full legal force to documents signed in the system with the visualization of a digital signature – with no required printing, though equated to paper originals with seals and signatures. Thanks to a legally significant document workflow, it is possible to greatly shorten the time for document approval and signing – from 2-3 weeks to 2 days, standardize processes, reduce costs for chancellery and document storage, get rid of logistical costs for moving paper copies between territorially distributed offices
Document archives management
Optimize and automate all processes related to the accumulation, record-keeping, and transfer of archival documents: work on archival files and volumes, establishment and maintenance of cases nomenclature, picking of cases in divisions, transfer cases from divisions to the archive, issuing on a temporary use, control of storage terms, document destruction processes, document search, reporting, providing a 24/7 access to necessary documents. The implementation of the solution will significantly minimize the costs of maintaining a paper archive, eliminate the risk of document loss or damage, and increase the efficiency of work with document flow in government structures
ASC
The solution provides a complete processing cycle of citizen appeals (individuals and legal entities) to get administrative services and equipped with such process automations: template filling, creating a description of documents, determining the terms of their processing, providing a response (service output), etc.
As a result, it will significantly improve the application submitting procedure, reduce the time and money spent on their processing, connect related organizations as needed, and increase employees' executive discipline and control and reporting level. Most important is that the solution establishes a reliable interaction between the state and citizens
Conducting the municipal services to a digital format
Create a modern information space for obtaining administrative and electronic services, and provide interaction between the state and the citizen/legal entity online without visiting the ASC offices. The public services portal and citizen's office implementation will make it possible to: see the history of user appeals, have access to statistics and news, configure reference information, get current templates of documents for services receiving, and get help via Telegram or Viber bot. This is the most simplified provision of administrative and electronic services for minimal financial costs and time
A unified system of local petitions
Connect an automated system that will allow citizens to submit online petitions to the local self-government body and review or sign already submitted petitions, thus influencing the decision-making process priorities establishment at the community level. Joining the system will provide the necessary efficiency of communications between the executive authority and citizens and increase the executive discipline and transparency of petition processing. Also, based on this solution, a system of petitions to the Cabinet of Ministers was developed that allows citizens of the entire country to initiate and support petitions to the central body of executive power
Participatory budgeting (Community budgeting)
If you want to increase residents' interest level in their city or community improvement, create effective and transparent interaction mechanism, and improve living conditions, join the Participatory Budgeting (Community Budgeting) system. This system allows citizens to submit projects online for review by the local self-government body, and view or vote for already submitted projects, thus influencing the distribution of a certain share of local budget funds
Conducting meetings and making efficient management decisions
Automate all business processes of the collegial body (commissions, working groups, supervisory boards, and others) and use the modern system functionality. Using this solution, you will be able to prepare meeting questions handy and easily, use the flexible designer of questions approval, automatically create the agenda and protocols based on the meeting results, vote, monitor the execution of set assignments, and much more. As a result, you will get the time and resource savings on meetings establishing and holding, and permanent access to the system for officials who can now make decisions at any convenient time and from anywhere
Establishing a unified information space
The corporate portal acts as a source of publicly available foremost and helpful information (normative, management, accumulated knowledge) presented in a structured form that significantly reduces the time to search for it. With the corporate portal, you will receive a tool for establishing corporate culture, due to which the level of employees' awareness and the speed of information dissemination within the structure increases. Each employee will get an opportunity to easily search for colleagues by phone book and search for information or documents on the portal with secure 24/7 access. In a word, the efficiency of vertical and horizontal communications will increase
Optimization of typical HR procedures and other personnel processes
The solution makes it possible to simplify and increase the work efficiency of the personnel department in the budgetary sector. Manage HR processes easily: create requests for staff recruitment, employees training, or their transfer to another department, issue references from the workplace, approve the vacation schedule, make changes to the staffing table, etc.
Paperless legally significant document workflow with counterparties
Save the company's resources on document exchange, reduce the time for decision-making, and increase the speed of business processes to achieve greater loyalty of partners, suppliers, and customers. Achieving such results will be helped bay solution for the automation of document workflow with counterparties and the exchange of legally significant documents certified by QES from anywhere and any device. Create a registry of reliable and verified counterparties after they have passed the accreditation and pre-verification process. The external counterparty portal allows you to approve, sign and send documents, process tasks, discuss received documents, and manage authorized representatives and signatories in your personal account. The existence of a personal account for each company's counterparty will help to exchange contracts, invoices, acts, and specifications, take orders and requests, or provide access to corporate information, services and support
Automation of requests and services
Simplify the work of state bodies employees by automating business processes of various types of requests and services: claiming consulting services from the company's security service, asking for room admission (office, department, division, management service, etc.), requests for meeting rooms, lunch delivery, stationery, cleaning, or equipment repair, ordering a company car, requests for setting up electrical appliances, printer cartridge refilling, asks for approving business trips, etc. The solution will save time for processing requests and receiving services without the requirement of the applicant's personal presence and will increase process management and security
End-to-End automation
Building an end-to-end automation and business process management system (BPMS) that completely transforms the company's operation and covers all its divisions. Our softXspace platform will help you to efficiently manage all internal and external processes, from the classic document workflow and HR to interaction with counterparties and automation of back and front offices
Scan and recognition
Our module scan&recognition makes possible the implementation of text recognition functionality from any format of scanned documents, the search of scanned documents by textual content, as well as document stream scanning (in particular with a digital signature) into the system and operating with QR and barcodes. As a result, the data entry speed will significantly increase, regardless of its type. At the same time, the data reliability is guaranteed due to the high quality of recognition output and the presence of verification stages in the business process of document recognition. The efficiency of searching for documents in the electronic archive will also significantly increase – the search is carried out in the text or by document attributes as well
Connect integrations
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softXspace platform
With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more
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softXspace product line
You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space
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Government systems
Integration with government information systems and state registries. Connection with electronic identification services, e-signature infrastructure, and state service portals for compliant digital document exchange
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Third-party systems
Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with accounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities
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Cloud and online services
Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoft Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.
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Document signing services
Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization
Low-code, no-code and AI platform for large business and government
- 14 ready modules: documents, contracts, archive, HR, portals
- Your own processes and forms without code
- Reports and dashboards on processes and KPIs
Documents, contracts, CRM and a counterparty portal inside Microsoft 365
- Native in SharePoint and Teams
- Start in 1 day from Microsoft Marketplace
- Per-user licensing, 30 days free
Document flow and archive 3
Document management, contracts and e-archive for Microsoft 365
Inbound, outbound and internal document flow, contract management and e-archive
Archive
Electronic Document Archive
A versatile system for the reliable, controlled, and managed storage of electronic documents
Business
Document Management Software
A modern system for end-to-end document lifecycle management and automation of the process of managing documents
Public sector 1
We use only modern and proven technologies
Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore
We recommend watching our webinar record
From this video, you will know about our experience in implementing modern IT solutions in the public sector and about the advantages and perspectives of the softXspace Government electronic document workflow system
Our clients
Local self-government body
Local self-government body
Local self-government body
Defends and lobbies ATC interests at the regional and local levels throughout Ukraine
Local self-government body
Forms and implements state policy in the field of fuel and energy complex
Implementation of state policy in the field of combating cybercrime
Forms and implements state policy in the field of digitalization
Charitable non-profit Ukrainian organization
Local self-government body
Local self-government body
Local self-government body
See it on your own processes
The best way to get acquainted with solutions is to ask for a personal demonstration. Our expert will show you in detail how it is possible to improve state bodies' operation
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