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Modern IT solutions for archiving

Eliminate most problems related to the traditional store of paper documents and automate the whole range of archiving business processes, as well as the work of your company’s archive division in common

Electronic archive establishment

Implementing ІТ solutions for archiving will provide a structured and safe store of normative reference, legal, project, technical, client documentation, specifications, and other documents. That will conduct an easy search, work on any kind of format documents, and minimum spending on maintaining the paper archive

Establishing electronic and paper documents archive storing

Establishing electronic and paper documents archive storing

Our solutions allow you to establish the organization's electronic archive within the general document management business processes. You will be able to easily manage archival storage documents, build an archive of HR documents and a personnel archive, and create the storage of accounting documents, client files, technical documentation, and other company archival documents. Our systems support integration with a company's external systems and significantly minimize the costs of maintaining a paper archive, while cryptographic data protection and the ability to cloud store documents or by the organization's server eliminate the risk of losing or corrupting electronic documents. Authorized and secure access to the requested archival documents can be obtained from anywhere and anytime

Complex automation of workflow and archiving

Complex automation of workflow and archiving

Optimize and automate all processes related to record-keeping, maintenance, and transfer of archive documents: archive structure creation, modeling and maintenance of a consolidated case nomenclature or structural divisions, approving and signing of the nomenclature, document transfer to the archive, management of transitional cases, issuance of documents and cases for temporary use, document destruction, search for documents by details and report generation, creation of descriptions, acts, printed forms of documents displaying information about their electronic type of signature, etc. Our solutions help archivists with managing archival documents - from the moment of receipt to the time of the expiration of the storage period, in reference to the approved company rules. All that will provide easiness and efficiency to the archival department, also reduce the time spent working on archival documents, and minimize financial costs

Archive of client cases and transactions

Archive of client cases and transactions

Implementing the digital archive of client cases will provide a centralized store of clients’ electronic and scanned documents. The access to customer information of your branches and regional offices employees will help to centralize the company’s operation, reduce financial and management costs on maintaining the paper archive, and minimize risks of document loss or damage thanks to the creation of backup copies. In addition, all employees will get the possibility of having access to client cases at any convenient time and from any device, and the possibility of signing documents by electronic signatures, while the secure storage of documents will allow you to avoid leakage of confidential data

Company Knowledge base

Company Knowledge base

Create a company knowledge base with granted access for all employees. It may consist of standard documents' templates, reference documents, training materials, guides, video/audio files, photos, or any other necessary information providing comfortable work. The solution completely automates the life cycle of documents (creation, approving, publication, recalling) and provides 24/7 access. All of this will guarantee the opportunity for employees' remote work with information. In addition, the solution's flexible integration capabilities (a full-fledged REST API) allow both publishing documents to the knowledge base and accessing documents from external systems

Archive document record-keeping and audit

Archive document record-keeping and audit

Many companies have a periodic need to track the record-keeping of documentation, assess its completeness, and its reference with existing rules and terms of document archive storage. Thanks to the systematized storage of documents and complete information about the document life cycle, being in the electronic archive, any record-keeping can be done pretty quickly, without a lot of costs, and anytime. Our system supports the creation of archive electronic documents integrity verification act with an audit of the document's QES verification status. You will be able to record the place of physical storage, the responsible person and the division, control the document terms of storage and destruction, as well as the processes of original document withdrawal and return

Archive documents scanning, recognition and search

Archive documents scanning, recognition and search

You will no longer have to spend a lot of time adding documents, volumes, or files to the archive. Automatic electronic document import into the system, including documents with a digital signature, significantly speeds up the process of filling the archive. Our module scan&recognition module allows you to automate scanning paper documents due to the support of streaming scanning and printing of QR/barcodes. Thanks to the high-quality document recognition function and capability of verification, scanned electronic documents are much easier to find, unlike paper ones. This is helped by a full-text search by document content and filters which will allow you to get the required output. As a result, the speed of entering any data type will greatly increase, the efficiency of searching for any size and format (PDF, JPEG, TIFF) documents will multiply, and archive division employees will get some unleashed time for more meaningful work

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our LowCode tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contracts management, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our products for archive processing

We use only modern and proven technologies

We use only modern and proven technologies

Besides our ready-to-go products and solutions, we offer a full range of individual development, implementation, and support services. Our technical teams are provided with high-qualified experts, and regarding our clients' requests we propose developing on such modern platforms and related technologies: Alfresco Community Edition, Nintex K2, Microsoft 365 (Power Platform, Azure, SharePoint, Teams), OpenText Documentum, softXspace, pdfXpansion, OrchardCore

Learn more

Why do companies trust us to solve their tasks?

  • 20+

    years of successful work on the market of archiving IT solutions and experience in the development of highly-loaded systems with large data volume

  • 25+

    satisfied clients using our archive solutions worldwide

  • 35+

    successful projects for archiving automation of SME’s, corporate and public segment

  • 15+

    developed software products for workflow and archiving automation

  • 100+

    high-level experts

  • 360°

    full range of services, starting from examination and creation of business requirements to implementation and support

Our clients

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

Dongorbank

Ukrainian Commercial Bank

Globus Bank

Ukrainian Commercial Bank

DonetskMiskGaz

Supplier of gas for industrial, communal and household purposes

Nurbank

One of the leading banks in the Republic of Kazakhstan

Kryvyi Rih City Council

Local self-government body

Ready to start?

The best way to get acquainted with solutions — ask for a personal demonstration. Our expert will show you in detail how you can automate electronic archives exclusively for your company

What's new?

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Компанія soft Xpansion створила рішення з автоматизації роботи колегіального органу  – Тендерного комітету для компанії Нафтогаз, що запровадило єдиний корпоративний стандарт представлення інформації в компанії

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Досвід впровадження сучасних IT-рішень на AGROIT FORUM 2021

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Компанія soft Xpansion 26 жовтня взяла участь у VI щорічному форумі про IT-рішення та інновації в агро «AGROIT FORUM 2021». Наша команда вже не перший рік на цьому заході ділиться своїм досвідом впровадження програмних рішень

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