Document archiving software

Our solutions allow you to establish the organization's electronic archive within the general document management business processes. You will be able to easily manage archival storage documents, build an archive of HR documents and a personnel archive, and create the storage of accounting documents, client files, technical documentation, and other company archival documents. Our systems support integration with a company's external systems and significantly minimize the costs of maintaining a paper archive, while cryptographic data protection and the ability to cloud store documents or by the organization's server eliminate the risk of losing or corrupting electronic documents. Authorized and secure access to the requested archival documents can be obtained from anywhere and anytime. The archive itself runs on softXspace.Archive, our electronic document archive.

Three layers sit on top of that storage, and they are separate decisions. The terms, the file plan and the disposal evidence are records management software. Where the documents live in Microsoft 365, the same rules run through SharePoint archiving. The store itself is the electronic document archive module, and how to write a retention policy is where most projects actually begin.

Implementing the digital archive of client cases will provide a centralized store of clients’ electronic and scanned documents. The access to customer information of your branches and regional offices employees will help to centralize the company’s operation, reduce financial and management costs on maintaining the paper archive, and minimize risks of document loss or damage thanks to the creation of backup copies. In addition, all employees will get the possibility of having access to client cases at any convenient time and from any device, and the possibility of signing documents by electronic signatures, while the secure storage of documents will allow you to avoid leakage of confidential data

Many companies have a periodic need to track the record-keeping of documents, assess their completeness, and their reference with existing rules and terms of document archive storage. Thanks to the systematized storage of documents and complete information about the document life cycle, being in the electronic archive, any record-keeping can be done pretty quickly, without a lot of costs, and anytime. Our system supports the creation of archive electronic documents integrity verification act with an audit of the document's QES verification status. You will be able to record the place of physical storage, the responsible person and the division, control the document terms of storage and destruction, as well as the processes of original document withdrawal and return. Every case carries its own retention schedule, destruction runs automatically on expiry or by hand and leaves a report, and the access log keeps who opened, changed or destroyed a document, and when. The rules side of this is covered in detail by our records management software.