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Document Management System

An electronic document management system that automates outgoing, incoming, internal, and regulatory documents, as well as personal reception and events in the community. The project implements an individual process for each type of document

Functionality

  • Incoming documents: processing incoming correspondence, reviewing, executing (preparing a response), progress monitoring
  • Outgoing documents: processing outgoing correspondence, affiliation to incoming documents, approval and signing, support for document templates 
  • Internal documents: internal correspondence, personnel documents, memos, internal regulatory documents, etc. 
  • Access to the employee's personal account: aggregation of tasks and documents 
  • Flexible configuration of document templates with the ability to automatically fill in information from the document card
  • Designer of routes for approving, signing and executing documents, setting up progress monitoring, including cyclic one 
  • Support for document templates and option for collaboration on a draft document 
  • Work with administrative documents: approval and signing, support of document templates, execution, progress monitoring, familiarization 
  • HR module 
  • Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc.
  • Employee replacement: manager-assistant and manager-deputy 
  • Document coordination: parallel, sequential, mixed 
  • Advanced document search 

Implementation results

  • The main office management processes were automated
  • Document processing time by employees (preparation, approval, signing, implementation of resolutions) was reduced 
  • Risks of errors when working with documents were minimized 
  • Performance discipline was improved

Website

  • shahivska-gromada.gov.ua 

Industry
Products and Services
Country

  • Ukraine

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