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Document Management System

An electronic document management system that automates outgoing, incoming, internal, and regulatory documents, as well as personal reception and events in the community, and also provides integration with the System of Electronic Interaction of Executive Bodies (SEI EB). The project implements an individual process for each type of document 

Functionality

  • Incoming documents: processing incoming correspondence, reviewing, executing (preparing a response), progress monitoring  
  • Outgoing documents: processing outgoing correspondence, affiliation to incoming documents (with the ability to automatically copy details), approval and signing, support for document templates
  •  Internal documents: internal correspondence, personnel documents, memos, internal regulatory documents, etc.  
  • Access to the employee’s personal account: aggregation of tasks and documents 
  • Flexible configuration of document templates with the ability to automatically fill in information from the document card 
  • Defining routes for approving, signing, and executing documents, and configuring execution controls, including cyclic ones 
  • Support for document templates and option for collaboration on a draft document  
  • Work with administrative documents: approval and signing, support of document templates, execution, progress monitoring, familiarization  
  • Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc.  
  • Employee replacement: manager-assistant and manager-deputy
  • Detailed document search  

Implementation results 

  • The main office management processes were automated 
  • 300+ documents processed during the first week of operation
  • Risks of errors when working with documents were minimized  
  • Performance discipline was improved 

Website

  • en.gov.ua 

Industry
Products and Services
Country

  • Ukraine

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