Menu

Automation of the Bidding Committee business processes

The solution is designed to automate and optimize the workflow of the company's collegial body – the Bidding Committee, in order to ensure convenient and prompt formation of issues for consideration, organize the collegial body meetings and control the implementation of decisions adopted thereby

Functionality

  • User's personal account is a single corporate standard for presenting the decision information with centralized access to all System functions:  
  1. my tasks – register of current user tasks  
  2. register of issues  
  3. register of meetings  
  4. register of orders  
  • The same type of information presentation logic: the same type of cards, tasks, and business intelligence elements  
  • Thin client: to work with the System, you only need an Internet Browser, a modern responsive design, view and edit documents directly in an Internet Browser 
  • Automation of the procedure for submitting applications (questions) to the Bidding Committee: control of issues, approval, consideration, signing of the minutes using the QDS  
  • Automation of the meeting processing procedure: meeting planning, adding issues, consideration of meeting issues by members of the Bidding Committee  
  • Automation of order processing and monitoring of execution  
  •  Automatic generation of the meeting minutes using a template, displaying information about signatory QDSs in the minutes   
  • Automatic quorum detection and processing of voting results  
  • Flexible configuration of alerts to System users about the need to adopt certain decisions or approaching events  
  • Attribute search by criteria, search by logical operators, saving search templates for future reference  
  • Managing templates for standard issues, alerts, task instructions, and printed document forms   
  • Configuring directories, registration number masks, and distributing users by role 
  • Audit log of user actions in the System 

Implementation results 

  • Online organization of a Bidding Committee meeting from the preparation of documents to signing (using QDS) the minutes 
  • Saving labour time due to fully automated key processes, which allowed to reduce the time spent on approving, signing, searching documents and free up employees' time for other priority tasks
  • Document versioning control  — employees work with the latest version, and collaboration tools provide the ability to edit documents simultaneously 
  • Reduced risk of document loss or leakage of confidential information due to reliable and secure storage of documents, as well as information within the System 
  • Simplified organization of the employee workflow  — you only need an Internet Browser (thin client) to get started 
  • Improved performance discipline
Website
Industry
Products and Services
Country

  • Ukraine

Similar cases

Corporate portal

December, 2022

The enterprise portal contains news sections, navigation sections for access to the main important resources necessary for the work of enterprise employees

Learn more
Collegial body portal

December, 2022

An electronic system that automated the work of 12 collegial bodies of the bank, the board, committees, which also contains a voting system for board members 

Learn more
The corporate portal (internal)

December, 2022

The corporate portal of a company creates a single information area for employees co-working; it allows to combine all elements of corporate information into a single resource for convenient use by company employees. The Service Desk module was also implemented as part of the project – automation of employee service requests

Learn more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

Join us
Contact us