Collegial body portal — Piraeus Bank

An electronic system that automated the work of 12 collegial bodies of the bank, the board, committees, which also contains a voting system for board members

Functionality

Personal User Cabinet – a unified corporate standard for presenting information, all questions are available in one cabinet
Formation of the agenda of the meeting, coordination with the possibility of making proposals
Automation of the application procedure – question for consideration, explanations, justification, draft decision
Designing routes for approval of applications and meetings
Formation of the minutes of the meeting, bringing the decisions of the council to the attention of the executors, automation of instructions and monitoring the status of their implementation
Setting up messages/reminders to committee members about the need to make certain decisions or about events that are approaching
Centralized monitoring of system activities, audit log
Management of document templates, reference books, instructions
Management of structure, content, access rights
Multilingual interface, CEP support
Electronic subsystem of voting “for”, “abstain” or “against”, submission of proposals and comments to the draft decision, summing up
Support for various algorithms for determining the voting results, customizing the voting logic

Implementation results

The introduction of the softXspace Board collegial body portal ensured the prompt review and approval of strategic and management issues by the company’s management. CEP support and the ability to work in the system with an Internet browser connection, accelerated the consideration of topical issues directly from any user location

The electronic document management system softXspace Business together with the portal of the collegial body softXspace Board form a single, intuitive interface, made taking into account the bank’s brand book