Collegial body portal

An electronic system that automated the work of 12 collegial bodies of the bank, the board, committees, which also contains a voting system for board members 


  • Personal User Cabinet – a unified corporate standard for presenting information, all questions are available in one cabinet 
  • Formation of the agenda of the meeting, coordination with the possibility of making proposals 
  • Automation of the application procedure – question for consideration, explanations, justification, draft decision 
  • Designing routes for approval of applications and meetings 
  • Formation of the minutes of the meeting, bringing the decisions of the council to the attention of the executors, automation of instructions and monitoring the status of their implementation 
  • Setting up messages/reminders to committee members about the need to make certain decisions or about events that are approaching 
  • Centralized monitoring of system activities, audit log 
  • Management of document templates, reference books, instructions 
  • Management of structure, content, access rights 
  • Multilingual interface, CEP support 
  • Electronic subsystem of voting “for”, “abstain” or “against”, submission of proposals and comments to the draft decision, summing up
  • Support for various algorithms for determining the voting results, customizing the voting logic

Implementation results 

The introduction of the softXspace Board collegial body portal ensured the prompt review and approval of strategic and management issues by the company’s management. CEP support and the ability to work in the system with an Internet browser connection, accelerated the consideration of topical issues directly from any user location

The electronic document management system softXspace Business together with the portal of the collegial body softXspace Board form a single, intuitive interface, made taking into account the bank’s brand book

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