Document Management System — Baltic City Council

An electronic document management system that automates outgoing, incoming, internal, and regulatory documents, as well as personal reception and events in the community. The project implements an individual process for each type of document 

Functionality

Incoming documents: processing incoming correspondence, reviewing, executing (preparing a response), progress monitoring 
Outgoing documents: processing outgoing correspondence, affiliation to incoming documents, approval and signing, support for document templates 
Internal documents: internal correspondence, personnel documents, memos, internal regulatory documents, etc. 
Access to the employee's personal account: aggregation of tasks and documents 
Flexible configuration of document templates with the ability to automatically fill in information from the document card 
Designer of routes for approving, signing and executing documents, setting up progress monitoring, including cyclic one 
Support for document templates and option for collaboration on a draft document 
Work with administrative documents: approval and signing, support of document templates, execution, progress monitoring, familiarization 
HR module 
Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc. 
Employee replacement: manager-assistant and manager-deputy 
Document coordination: parallel, sequential, mixed 
Advanced document search

Batch document processing

Implementation results

The main office management processes were automated 
Document processing time by employees (preparation, approval, signing, implementation of resolutions) was reduced 
Risks of errors when working with documents were minimized 
Performance discipline was improved