Document Management System — Cyber Police

Functionality

• Access to the employee's personal account: aggregation of tasks, documents, business process catalog
• Processing incoming documents: 

1. registration, review, execution (response preparation), implementation status monitoring 
2. barcoding support 
3. archiving

• Processing of source documents: option for creating documents according to a template, approval and signing, registration, option for sending via the SEI EB system, archiving
• Internal documents: official correspondence, processing of protocols, orders, accounting, personnel documents, etc.
• Document approval route designer: parallel, sequential, mixed
• Support for document templates and option for collaboration on a draft document 
• Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc.
• Document scanning module directly to the system without first saving a scanned copy to your PC
  
  • Attribute search for documents, including full-text search (by document content) with the ability to save search templates for generating operational reports
• HR module
• Employee replacement: manager-assistant and manager-deputy
• Event calendar with the option for planning events and booking the necessary resources for their implementation (equipment, assembly halls, meeting rooms, etc.)

Implementation results 

• Time for document processing (preparing, approval, signing, resolution performing) and their search by employees is decreased 
• Risks of mistakes while working on documents are minimized 
• Worker execution discipline is increased 
• Costs for document printing and storing are reduced
  
  

Related case studies: document management for Globus Bank, document management for Metinvest, document management for Shakhivska Amalgamated Territor, document management for Turbogaz, document management for Association Of Amalgamated Terr.