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Document Management System

The electronic document management system includes management and administrative functions, as well as classical document management, which allows to automate outgoing, incoming, internal, and regulatory documents

Functionality

  • Access to the employee's personal account: aggregation of tasks, documents, business process catalog
  • Processing incoming documents: 
  1. registration, review, execution (response preparation), implementation status monitoring 
  2. barcoding support 
  3. archiving
  • Processing of source documents: option for creating documents according to a template, approval and signing, registration, option for sending via the SEI EB system, archiving
  • Internal documents: official correspondence, processing of protocols, orders, accounting, personnel documents, etc.
  • Document approval route designer: parallel, sequential, mixed
  • Support for document templates and option for collaboration on a draft document 
  • Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc.
  • Document scanning module directly to the system without first saving a scanned copy to your PC

    • Attribute search for documents, including full-text search (by document content) with the ability to save search templates for generating operational reports
  • HR module
  • Employee replacement: manager-assistant and manager-deputy
  • Event calendar with the option for planning events and booking the necessary resources for their implementation (equipment, assembly halls, meeting rooms, etc.)

Implementation results 

  • Time for document processing (preparing, approval, signing, resolution performing) and their search by employees is decreased 
  • Risks of mistakes while working on documents are minimized 
  • Worker execution discipline is increased 
  • Costs for document printing and storing are reduced

Website

  • cyberpolice.gov.ua  

Industry
Products and Services
Country

  • Ukraine

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