Electronic document archive — Kryvyi Rih City Council

Electronic document storage system that provides structured and reliable storage of electronic files in the "Visa" Administrative Services Center according to the file register

Functionality

Sending a package of applicant's documents for archival storage from the document management system of the "Visa" Center
Search for cases, volumes and documents, including full-text search (based on the content of documents)
Audit of operations, generation and approval of acceptance and transfer certificates, destruction certificates, etc.
Work with cases, volumes, documents (case, volume, document cards, printed forms of cards, transition case administration)
Generation and maintenance of the file register
Case designer in accordance with the structure and approved provisions of archival storage, generation of a consolidated file register
Generation of a file register based on the file register of previous years, coordination of the file register
Generation of a printed form of the file register
Support for paper archive, document storage topology
Statistical reports by division, file register, additional configuration of reports
Configuring the access rights matrix by organizational structure, roles, and file register
Support for Qualified Digital Signature (QDS)

Implementation results

It contributes to improving the efficiency of the Center's operation, structured storage of electronic documents, and ensures the storage of electronic files, taking into account requirements of the security policy, reliable storage, confidentiality and differentiation of access rights. The integration with the "Visa" Center's document management system has also been implemented as part of the Project