Automation of business processes of Naftogaz Group companies on the Nintex K2 platform
soft Xpansion has created a solution to automate the work of the collegial body – the Tender Committee as part of a large project for integrated business process automation of the national company Naftogaz on the Nintex K2 platform
As part of a large project on integrated automation of business processes of Naftogaz, a national company, soft Xpansion created a solution for automating the work of a collegial body – the Bidding Committee – on the Nintex K2 platform.
Project Goals
The goal of the project was to create a solution that would ensure convenient and prompt formation of issues for consideration, organisation of collegial body meetings, processing of voting results, automatic generation of meeting minutes, formation of instructions, and control of the implementation of decisions adopted.
The developed solution introduced a single corporate standard for presenting information, related in particular to work with user tasks, maintaining registers of issues, meetings and instructions to the Bidding Committee, as well as provided legal significance of documents due to the possibility of applying a qualified digital signature (QES).
Key Functionality Delivered
- Online meeting organisation – from document preparation to signing minutes with QES
- Labour time savings – fully automated key processes reduce time spent on approving, signing, and searching documents
- Version control – all employees always work with the latest version; collaboration tools enable simultaneous document editing
- Reliable document storage – significantly reduces risk of document loss or leakage of confidential information
- Remote access – full functionality from any location via web browser, critical during pandemic conditions
- Performance discipline – automated task tracking and deadline monitoring
Implementation Results
“The development took less than six months, which was made possible thanks to the fruitful cooperation of soft Xpansion and Naftogaz Digital Technologies project teams, using the Nintex K2 low-code platform which allows quick and convenient automation of business processes of any complexity without programming, as well as quickly configure integrations with the Customer’s internal systems,” – Eduard Prodedovich, CEO of soft Xpansion Ukraine.
Naftogaz Digital Technologies is an IT company that provides information consulting services, software product development, and centralised provision of information technology services for the Naftogaz Group of companies.
Nintex K2 Track Record – KERNEL Reference
It is on the Nintex K2 platform that a comprehensive electronic document management system of KERNEL Agroholding has been successfully implemented and developed by soft Xpansion. Today the system is used by:
- 2,500+ users across the holding
- 50+ document types automated
- 100,000+ electronic documents signed per month
- The system covers almost all KERNEL business processes
Frequently Asked Questions
How long did it take to automate the Naftogaz Bidding Committee?
The full development and deployment took less than six months, using the Nintex K2 low-code platform for rapid configuration and integration with Naftogaz internal systems.
What is a qualified electronic signature (QES) and why is it important?
A QES is a legally binding digital signature that meets eIDAS and national regulations. It gives electronic documents the same legal validity as handwritten signatures, critical for government and energy sector compliance.
Can soft Xpansion automate other collegial bodies beyond bidding committees?
Yes. soft Xpansion delivers board meeting and collegial body automation via the softXspace Board product – see the Piraeus Bank case study for a supervisory board portal example.
soft Xpansion also delivers collegial body automation via the softXspace Board product – see the Piraeus Bank case study. For document management and government digitalisation projects, contact us.
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