Functional capabilities
A complex system of record-keeping and inventory goods and materials based on the Power Automate and SharePoint platforms
PowerApps add-on «Inventory»
- view the listing of all goods
- a quick search of the required equipment with a barcode/QR-code scanner
- equipment removal from the warehouse
- request for equipment ordering
PowerApps add-on «Ordering»
- setting tasks about new orders in Planner
- making an order for the required goods
- monitoring the history of each piece of equipment
- record-keeping of goods and a list of suppliers
Database in the SharePoint lists
- managing and editing lists
- establishing the connection to the company applications
A system for automatically generating of Safety Passports and Technical Passports by attributes
- an automatic generating of documents in PDF with the required structure and in different languages according to the template (background, fonts, formatting, text blocks, tables, etc.)
- verifying for duplication
- a structured storing of the generated documents
A single document storage equipped with a security model, search service, and support of barcode/QR-code scanner
Developed the architecture of document storage based on the Hub sites infrastructure, configured content types, document Retention policies and Sensitivity label
Module for setting work in Teams: calendar for the employees’ working time planning, integrated with Outlook
The «Absence Calendar», which allows to record and visualize days with the employees’ absence
Implementation results
- Established a unified space for the employees’ cooperation and fast access from Teams to the required information
- The time for searching for the required equipment, which is needed to get from the warehouse or order from the supplier, was reduced 2-3 times due to the built-in search both by the name or by the barcode
- Established a triple-level system of equipment record-keeping
- Convenient monitoring of the equipment availability and its quantity in the warehouse due to the visualization of equipment coming to an end
- A simplified and systematized procedure of equipment issuing from the warehouse to employees with the system of issued items record-keeping
- A simplified procedure of ordering the required equipment from suppliers due to the functionality of making orders and changing their status
- Totally automized the process of generating technical documentation
- Implemented a structured storing of documents in the cloud with a convenient search
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