Functional capabilities
- Sending documents from the bank information systems to the archive
- Documents registration
- Making electronic document scans, including direct import into the archive and documents with a digital signature
- Search for cases, volumes, and documents, including a full-text search by the document content
- Audit of operations on making and approval of acts for elimination or transferring cases to the divisions
- Making acts of document transfer, elimination, etc.
- Converting documents into the unchangeable format PDF-A, which is aimed at the long-term storing of documents
- Work with cases, volumes, and documents (case numbering designer, re-forming, closing, working with cases, processing transitional cases)
- Creation and record-keeping of the case nomenclature
- Case designer in accordance with a structure and approved conditions of the archival storage, making consolidated case nomenclature and cases of structural divisions
- Making case nomenclature based on the previous years’ nomenclature, case nomenclature approval
- Making a printing form of the case
- Issuing and return of cases, volumes, documents
- Export documents, volumes, and cases into an electronic format ASIC, which allows you to store documents as is, metadata, and data about digital signatures referred to the EU recommendations
- Record-keeping book for receipt and disposal of documents
- Matrix configuration for access rights in the context of organizational structure, roles, case nomenclature
- Support of digital signing (QES), which makes documents signed in the system completely legally significant
For more about all softXspace Archive capabilities follow the link
Implementation results
- Financial costs for the paper originals storage are reduced and time on their processing is decreased
- Structured keeping documents in the electronic form has excluded document loss and provided a convenient search
- Time-saving and increased the experts’ and archivists’ work efficiency
- Costs minimization for supporting paper archive
- The increased work efficiency with document flow in general has simplified work with archive documents (disposal, transfer to storage)
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