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Business365

The product is aimed to automate company document management business processes, establish a document reliable structured store, and collaborative work on any format documents with 24/ access

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Electronic document management system based on Microsoft 365

Save your time and resources thanks to automation processes of creation, approval, and storing documents, standardize your work, monitor assignment execution and deadlines, and minimize confidential data loss risks

Opportunities that will make your work special

A single window for document creation

Build a unified window easily to work with incoming, outgoing, and internal documents, contracts, and orders

Approval processes designer

Automate document approval processes of any complexity

Document signing

Provide document legally significance by attaching an electronic signature

Teamwork and 24/7 access

Simultaneous work with documents and 24/7 access from anywhere and at any time

Assignment control and notifications

Create and delegate assignments while the notification sub-system will allow you to monitor execution deadlines

Structured storage

Establish flexible categories and folders for daily efficient work and structured store

A single window for document creation

Build a unified window easily to work with incoming, outgoing, and internal documents, contracts, and orders

Approval processes designer

Automate document approval processes of any complexity

Document signing

Provide document legally significance by attaching an electronic signature

Teamwork and 24/7 access

Simultaneous work with documents and 24/7 access from anywhere and at any time

Assignment control and notifications

Create and delegate assignments while the notification sub-system will allow you to monitor execution deadlines

Structured storage

Establish flexible categories and folders for daily efficient work and structured store

Get our product — get all you need

  • Document management

    You can completely automate work with incoming, outgoing, and internal documents starting from creation and approval to monitoring and storing. Furthermore, due to the flexible configuration of the system, you will get the ability to manage categories and folders, while with the help of dictionaries you will be able to set up any own document types and kinds, and other attributes

  • Any formats

    Work with any document format (Word, Excel, PowerPoint, PDF, or other Office file formats) directly in the system without the need to install additional software. In addition, document cards have the ability to specify a place of paper originals stored and a responsible for storing employee

  • Automated creation

    Configure the automated document creation from other external or internal systems (mail, accountant or personnel systems, ERP, ECM, CRM) or with the help of our connected module sXspace.scan&recognition with its functions of stream scanning, processing QR and bar codes, and text recognition (PDF, JPEG, TIFF, CAD, etc.)

  • Document templates

    Create typical documents in minutes (letters, orders, notes, minutes, presentations, reports, etc.) using the DOCX or XLSX templates and their autofill from the document card. Make your own library of ready-to-go templates, that will significantly save employees’ working time and will provide abidance to corporate standards

  • Teamwork on documents

    Over the whole document lifecycle, the ability to work online with your team is provided thanks to Microsoft 365: edit, review, comment, and consolidate changes.

  • Search and filters

    A flexible and multifunctional search allows you to quickly find the necessary documents and tasks, which is especially convenient due to the document content full-text search. Besides, it is possible to search documents not only on the system level as a whole but in separate categories, set and save filters by attributes, sort and group items, and also export search results to Excel

Why does the softXspace Business365?

  • Time and resources saving

    Thanks to document management automation you can get a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. In addition, due to the implementation of electronic document workflow costs for storing paper document originals are greatly decreased too

  • Safe storage and 24/7 access

    Storage of documents in the cloud avoids leakage of confidential data and provides users secure access at any convenient time. The system also allows you to flexibly configure document structure and attributes, that provide structured file storing, while the clearly described user rights provide confidential access

  • Interaction and communication

    The product allows you to establish a unified space for work with documents in such a way as it will be convenient to your team: configure document types and system sections, have full access to files 24/7, work from anywhere and at any time, the ability of teamwork and document online editing, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

Connect integrations

  • Microsoft products

    Integration with all Microsoft 365 solution infrastructure (Outlook, Teams, OneDrive, SharePoint, Word, Excel, Power BI, etc.), Azure Active Directory, and the ability to full integration in the company’s ІТ landscape based on Microsoft products

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

  • Cloud and online services

    Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoſt Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.

Benefits of using Microsoft 365

  • Corporate level security

    The infrastructure protection and support are provided by Microsoft company by the highest standards

  • Productivity increasing

    150% - an average indicator of work productivity increasing; a quick start for new employees

  • Costs decreasing and optimization

    A unified platform, flexible subscriptions, automatic updates, easy and familiar interface

  • Realtime teamwork

    The Microsoft 365 tool gives you the new abilities for teamwork and communication anytime and anywhere

  • World leadership and acknowledgement

    Over 300 millions of business users and 90% of companies from the Fortune 500 list have chosen Microsoft 365

  • Cloud storage and 24/7 access

    A centralized data storage in the cloud infrastructure with 24-hour access

Our clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

ArcelorMittal

World’s leading steel company

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

ING Bank

Among top 3 banks servicing international clients in Ukraine

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Globus Bank

Ukrainian Commercial Bank

Turbogaz

Development, manufacture, installation and maintenance of equipment for the gas industry

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

Piraeus Bank

The largest Greek bank and the company in the country

Nurbank

One of the leading banks in the Republic of Kazakhstan

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

LOGIT Management Consulting 

Advises, empowers and supports more than 1,000 organizations in more than 70 countries each year

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

AVK Company

One of the leaders of the national confectionery market

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Ask for an individual demonstration right now and open the new abilities to automation of company document management just for your team

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Merry Christmas and a Happy New Year 2023!

December, 2022

Anyway, Merry Christmas and a Happy New Year! We wish you and your relatives happy holidays, good luck, peace, and health, and that our hopes for victory, peace, and freedom come true as soon as possible!

Read more
The interaction between ASCs and other institutions by the SEIEB has become more convenient now!

December, 2022

We modernized the functionality of the IS Vulyk in part of the interaction with the System of Electronic Interaction of Executive Bodies (SEIEB)

Read more
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