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Contract

The product is intended to automate all business processes of the company’s document lifecycle using the Microsoft 365 platform. Work on documents anywhere and anytime, provide a safe document store with 24/7 access, and build a unified database of your counterparties and contractual documents

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The Microsoft 365 based Contract Management System

Save your time and resources on conducting a contractual activity, monitor each stage of contract processing and execution, simplify interaction inside your team and with your counterparties, and minimize financial risks and confidential data leaks risks

Opportunities that will make your work special

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Contracts

Automate the contract lifecycle, including processing acts, invoices, annexes, and commercial proposals

Counterparties

Make a unified counterparty database and automate accreditation processes

Process designer

Design and automate processes of document approval and signing or counterparty accreditation of any complexity

Teamwork and 24/7 access

Simultaneous teamwork on documents and 24/7 access to all company’s contracts anywhere and anytime

Document templates

Create typical documents in minutes due to using the templates

Analytics and reporting

Make your individual dashboards and generate reports by any system elements

Contracts

Automate the contract lifecycle, including processing acts, invoices, annexes, and commercial proposals

Counterparties

Make a unified counterparty database and automate accreditation processes

Process designer

Design and automate processes of document approval and signing or counterparty accreditation of any complexity

Teamwork and 24/7 access

Simultaneous teamwork on documents and 24/7 access to all company’s contracts anywhere and anytime

Document templates

Create typical documents in minutes due to using the templates

Analytics and reporting

Make your individual dashboards and generate reports by any system elements

Get our product — get all you need

  • Contract registry

    Get full-time access to all contractual documents (deals, acts, invoices, specifications) through the contract registry, which contains them systematized with all of the required information, action history, and linked files

  • Counterparty registry

    In the registry, you can always find the full information about each of your counterparties, its details, accreditation roles, statutory documents, and other linked files. The ability to import counterparties from other systems and registry export is present as well

  • Process designer

    Ability to design the approval process of any complexity, choose a type of approval (sequential, parallel, mixed), define the approvers, and configure stages, or you can use approval templates

  • Accreditation designer

    Before operating over the counterparty and adding it to the registry, usually you need to accredit it first. With the accreditation designer, you will be able to specify accreditation roles and flexibly configure accreditation processes for each of the counterparty’s roles

  • Control terms and deadlines

    Set the document control terms for not to forget about deadlines related to the contract’s execution, prolongation or necessity, of information updating

  • Digital signature

    You can set a full document legally significance by signature visualization thanks to the system QES service support

Why does the softXspace Contract365?

  • Time and resources saving

    Automation provides a significant reduction in document processing time, a reduction of up to 50% of operating losses due to poor management, a 30% reduction in administrative expenses, reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour

  • Interaction and communication

    The product allows you to work with contracts anywhere and anytime, have full access to files 24/7, provides the ability of teamwork and document online editing, that assists remote employees operations and interaction simplification of employees from different divisions

  • Procedures standardization

    Standardization of all working procedures allows you to forget about mistakes in drafting and maintaining contracts. Configure standard approval routes, work typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures

  • Safe storage and 24/7 access

    Secure storage of documents in the cloud avoids leakage of confidential data and provides access to these documents at any convenient time. The system also allows you to flexibly configure document structure and attributes, that provide structured file storing, while the clearly described user rights provide confidential access

  • Processing and execution monitoring

    Terms control, notifications, and reminders joined with analytical tools will provide a 100% fulfillment of contractual obligations and 100% of contract extensions. Be confident, that the contract has passed all the necessary stages of approval and signing, and payment, prolongation, or execution terms are strictly performed

  • Quick product setup and implementation

    Easy product setup allows you to implement it in the organization quickly, adapt it under the processes and corporate standards, and operatively develop the additional functionality. We can also provide solutions for integration tasks, training, detailed product documentation, quality warranty, and service support

Connect integrations

  • Microsoft products

    Integration with all Microsoft 365 solution infrastructure (Outlook, Teams, OneDrive, SharePoint, Word, Excel, Power BI, etc.), Azure Active Directory, and the ability to full integration in the company’s ІТ landscape based on Microsoft products

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contracts management, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

  • Cloud and online services

    Ability to integrate with Microsoft 365 services (Outlook, Teams, OneDrive, SharePoint, Microsoſt Exchange, Word, Excel, Power BI, etc.), Google (Drive, Document, Gmail, Calendar, Meet, etc.). Integration with services of electronic signing, online sites of legally significant document workflow, counterparty verification services, etc.

  • Scan and recognition module

    Our scan&recognition module allows you to implement the functionality of text recognition from scanned documents of any format, the ability to search by the text content of scanned documents, stream scanning directly into the system, and processing of QR and bar codes

  • Document signing services

    Provide a full-fledged legally significant document workflow thanks to the integration of document signing services (use keys of most popular Ukrainian TSP, Diia Sign, digital signature service (DSS), Adobe Sign, DocuSign, and others). Ability to net/cloud storing of keys and rich functionality of signatures visualization

Platform advantages

  • Corporate level security

    The infrastructure protection and support are provided by Microsoft company by the highest standards

  • Cloud storage and 24/7 access

    A centralized data storage in the cloud infrastructure with 24-hour access

  • World leadership and acknowledgement

    Over 300 millions of business users and 90% of companies from the Fortune 500 list have chosen Microsoft 365

  • Realtime teamwork

    The Microsoft 365 tool gives you the new abilities for teamwork and communication anytime and anywhere

  • Costs decreasing and optimization

    A unified platform, flexible subscriptions, automatic updates, easy and familiar interface

  • Productivity increasing

    150% - an average indicator of work productivity increasing; a quick start for new employees

Clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

Metinvest

International mining and metals company, one of the largest companies in Central and Eastern Europe

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

ING Bank

Among top 3 banks servicing international clients in Ukraine

ArcelorMittal

World’s leading steel company

1+1 media

Takes the first positions in the Media market of Ukraine

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

Ministry of Digital Transformation of Ukraine

Forms and implements state policy in the field of digitalization

Vinnytsia City Council

Local self-government body

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Start now

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